Facilities Support Coordinator

HKA Enterprises; Burnaby; On-site; CAD 29,000 - 30,000; Full time

Job summary

HKA Enterprises in Burnaby seeks an enthusiastic Office Receptionist to greet visitors, answer the door, and respond to inquiries throughout the day. You will support daily office headcount and utilization reporting to management, and assist with meeting room bookings and workspace requests.

Ideal candidates bring High School Diploma and experience with Microsoft Office Suite, plus a customer-service mindset.

Qualifications

• High School Diploma or equivalent.
• Experience with Microsoft Office Suite.
• Office reception or customer-facing experience recommended.

Responsibilities

• Greet visitors and answer the door at reception, respond to inquiries.
• Provide daily office headcount and utilization reporting to management.
• Coordinate meeting room bookings and workspace requests.
• Restock supplies and relay orders to supervisor.
• Manage access, badges, signatures and sign-in/out for visitors and staff.
• Maintain cleanliness of common areas and enforce clean desk policy.
• Open/close office duties (dishwasher, supplies, tidiness checks).

Skills

Reception experience

Customer service

Office administration

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Pay:

$21.00 - $22.00 CAD per hour

Key Responsibilities:

• Greet visitors, answer the door at reception, and respond to inquiries throughout the day
• Provide daily office headcount and utilization reporting to management
• Support meeting and catering setup/cleanup as needed
• Restock kitchen and office supplies; relay orders to supervisor
• Retrieve, sort, and distribute incoming mail
• Ensure visitors and employees sign in/out; issue visitor badges
• Notify employees when visitors or clients arrive
• Assist with desk bookings, meeting room bookings, and workspace requests
• Manage building access cards, loaner cards, and locker cards, including issuing, logging, and deactivating as needed
• Coordinate photo ID requests and building access codes
• Maintain cleanliness of common areas and enforce clean desk policy
• Perform opening and closing office duties (dishwasher, supplies, TV, tidiness checks)

Required Qualifications:

• High School Diploma or equivalent certificate
• Experience with Microsoft Office Suite
• Office reception, customer service, or client-facing experience recommended

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