Facilities Coordinator

Rundle; Calgary; On-site; CAD 60,000 - 80,000; Full time

Job summary

Rundle is seeking a Facilities Coordinator to manage day-to-day facility upkeep, events, and the rentals program across two campuses. You will work with the facilities team to ensure a safe, efficient environment for staff and students.

You will support building operations under the Facilities Manager, coordinate with attendants, renters, and vendors, and assist in deploying a rentals software solution while maintaining knowledge of campus facilities.

Qualifications

• Post secondary education in a related field preferred.
• Minimum two years experience in facilities coordination or similar.
• Strong communication and stakeholder management.
• Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
• Ability to attend events at both campuses across the city.

Responsibilities

• Support day-to-day facility upkeep and event management.
• Coordinate tasks with Facilities Manager and Building Attendants.
• Assist with rentals program and respond to inquiries from renters.
• Oversee operational knowledge of campus facilities and coordinate activities.
• Attend events at both Rundle campuses and locations across the city.
• Schedule shifts and adapt to event calendars.

Skills

Exceptional communication

Coordination skills

Detail-oriented

Problem solving

Flexible scheduling

Team collaboration

Education

Post Secondary Education in a related field

Tools

Google Docs

Google Sheets

Google Drive

Google Calendar

Security systems

Building access control

Job description

Location: Rundle Schools

Posting: Internal/ External

Capacity: Full-Time Permanent

Calendar: Business Office Calendar

Rundle College Society (“Rundle”) was founded in 1985 and provides an outstanding educational experience for approximately 1,250 students in kindergarten through grade 12. In addition to academic achievement, Rundle's programs emphasize character development, leadership training, and good citizenship.

Unique among independent schools in Canada, Rundle delivers parallel College and Academy programs on two separate physical campuses, and online via Rundle Studio.

At Rundle, students become leaders, scholars, scientists, artists, musicians, athletes, humanitarians, philanthropists and more by discovering their passions and potential across a broad range of opportunities. Rundle students thrive in a safe, caring and kind environment.

The Academy and Studio programs meet the needs of students who have a diagnosed learning disability, with or without ADHD. Our students are in the average to above-average range of intellectual functioning but have difficulties with specific academic activities and skills. Rundle Studio does this in a dynamic, interactive online learning environment.

Rundle is a not-for-profit corporation with approximately 175 faculty and 57 staff. It has a strong presence in the community as an established employer of choice.

Rundle is committed to its mission: to create a nurturing, engaging environment that provides an enriched, personalized education, preparing students for an ever-changing world. Rundle helps students discover their potential, challenges them to attain their best, and celebrates with them when they do.

To learn more about Rundle, please visit our website .

Position

The Facilities Coordinator is responsible for the day-to-day coordination of facility upkeep and use, event management, and supporting the rentals program with the purpose of maintaining an efficient and safe workplace for all staff, students, and user groups.

Duties and Responsibilities

In collaboration with the facilities team, the Facilities Coordinator will:

Support the mission, vision and values of Rundle.

Provide operational oversight and support for all major Rundle events as presented in Event Planners. Ensure accountability of tasks and attend all events to pursue the best outcome possible.

Work under the Facilities Manager with any tasks necessary to support the Building Attendants (e.g., purchasing, inventories, logistics).

Work alongside the Operations Manager with any tasks to support that position as assigned by the Facilities Manager.

Provide oversight to Rundle’s rental administrator, and respond to escalated inquiries from new or existing renters.

Research and implement a rentals program software application.

Maintain operational knowledge of Rundle Facilities components at each campus, and coordinate activities in conjunction with school and after hours programming.

Qualifications

Education:

Post Secondary Education in a related field

Experience:

Minimum two years experience in a role utilizing similar knowledge and skills

Knowledge and Skills:

Outstanding personal and communication skills necessary to work alongside many stakeholders, including staff, rental clients, service providers, contractors and others.

Strong coordination and scheduling ability.

Adept at organization in minute detail and in time sensitive problem solving.

Highly effective interpersonal skills, including written and verbal communication.

Able to remain focussed, adaptable, and solution oriented in stressful and evolving situations.

Ability to attend events at both Rundle campuses and in locations across the city.

Flexibility in scheduling that includes day shifts or evening shifts based on the event calendar.

Proficient in Google applications (Docs, Sheets, Drive, Calendars) and automation systems (security, building access).

Rundle adheres to the Employment Equity Act . Please contact the Rundle Business Office at 403-291-3866 for further details or if you require any information in an alternate format.

*** PREFERENCE WILL BE GIVEN TO QUALIFIED INTERNAL CANDIDATES ***