Resource Assistant – Litigation

Cassels Brock & Blackwell LLP; Toronto; On-site; CAD 51,000 - 61,000; Full time

Benefits offered by this job

Competitive pay

Extended health & dental care

RRSP matching

Fitness reimbursement

Diversity and inclusion culture

Wellness program

Fully stocked kitchen

Business casual dress code

Employee referral bonus

Job summary

Cassels Brock & Blackwell LLP, a leading national law firm, seeks a Resource Assistant in Toronto to support the Litigation and Dispute Resolution team. You will handle diverse administrative tasks, document preparation, and client coordination with attention to detail and proactive initiative.

Ideal candidates have a legal administration background, 2+ years of admin support experience, and strong MS Office skills. This is an in-office, full-time role with competitive compensation.

Qualifications

• Post-secondary education in legal administration or equivalent.
• Minimum 2 years of administrative support experience, including litigation tasks.
• Knowledge of Rules of Civil Procedure and court filing processes.
• Proficiency with Case Center, ACL, and online portals.
• Advanced MS Office skills and strong communication abilities.

Responsibilities

• Prepare legal documents from instructions and precedents, including pleadings and briefs.
• Draft routine correspondence on behalf of lawyers.
• Proofread and edit documents, dockets and correspondence.
• Coordinate with process servers and file court documentation.
• Liaise with clients, lawyers and colleagues for information and instructions.
• Assist with file opening, calendar management, deadlines and meetings.
• Prepare expense reports, trust receipts and third-party invoices.
• Scan, print, photocopy, bind and tab documents.
• Maintain electronic and physical files in iManage and organize folders.
• Draft cover letters and coordinate document deliveries.
• Update workflow system with accurate requests and statuses.

Skills

Communication skills

Organizational skills

Attention to detail

Under pressure

Initiative and judgment

Team collaboration

Education

Legal administration education

Tools

MS Office Suite

Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Cassels Brock & Blackwell LLP is a leading national law firm serving the transaction, advocacy, and advisory needs of clients across Canada’s most dynamic industries. From offices in Toronto, Vancouver, and Calgary, our litigators act on complex commercial disputes for multinational, national, and mid-market clients. We combine rigorous advocacy with practical judgment, inventive strategy, and an unwavering focus on achieving efficient, business-minded outcomes.

Our Culture:

At Cassels, our mission is to attract, retain and promote individuals of exceptional ability and talent from as broad a range of backgrounds as possible. We offer meaningful career opportunities, invest in professional growth, and foster an inclusive environment. Our Firm’s success is built on the unique skills, perspectives, experiences and values of each individual. We encourage a corporate culture that respects and celebrates the dignity, value and diversity of all.

Role Overview:

Our Toronto office is currently recruiting for a Resource Assistant to support the Litigation and Dispute Resolution Department. The Resource Assistant plays a key role in our firm by providing diverse administrative and overflow support to our team of Lawyers and Legal Assistants nationally. The ideal candidate will be an organized and eager professional who takes initiative and ownership of their work, values attention to detail, and has exceptional communication skills.

The successful candidate will be responsible for:

• Preparing legal documents from written and oral instructions and precedents, including pleadings, motion records, and other legal briefs.
• Drafting routine correspondence on behalf of lawyer.
• Applying proofreading and editing skills to documents, dockets, and correspondence.
• Coordinating with process servers and filling court documentation with different levels of courts.
• Liaising with clients, lawyers, and colleagues to obtain information and instructions.
• Assisting with file opening, calendar management, tracking deadlines, meeting arrangements.
• Preparing expense reports, trust receipts and third-party invoices.
• Document scanning, printing, photocopying, binding, tabbing.
• Maintaining files (electronic and physical), including creating folders and saving documents in iManage, file folder labeling, file closings.
• Drafting cover/service letters and coordinating deliveries.
• Maintaining accurate updates in the workflow system to track and monitor requests.
• Other duties and responsibilities as they may be assigned.

The successful candidate must have the following education, experience and/or demonstrated skills:

• Post-secondary education in legal administration or equivalent.
• Minimum 2 year of administrative support experience, including experience with litigation tasks and processes.
• Knowledge of Rules of Civil Procedure.
• Knowledge and familiarity with Case Center, Automated Civil Litigation (ACL), and court filing online portals.
• Proficient in MS Office with advanced computer skills in Outlook, Microsoft Word, Excel, and PowerPoint.
• Strong administrative and organizational skills with high attention to detail.
• Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
• Strong work ethic and ability to exercise initiative and judgment.
• Excellent interpersonal skills and communication skills.
• Ability to work with minimal supervision, as well as part of a collegial and outgoing team.
• Willingness to learn new firm software, embrace innovation and process improvement.

Employment Type:

Permanent, Full-Time

This is a full-time in-office position working Monday to Friday

Salary Range

$51,000 - $61,000 annually (commensurate with skills and experience)

What We Offer

• Competitive compensation + Extended Health & Dental Care.
• RRSP Matching Program.
• Fitness Reimbursement Program.
• Diversity and Inclusion Centric Culture.
• A Culture of Wellness: Cassels recognizes the importance of wellness and provides a comprehensive program that addresses the mental and physical well-being of our employees by providing resources, services, training and support on an ongoing basis.
• A fully stocked kitchen with healthy snacks, plus coffee, tea, and drinks throughout the year.
• A business casual dress code (client/day specific).
• Employee referral bonus.

Cassels is an equal opportunity employer committed to fostering a workplace where people of all identities and lived experiences feel valued, respected, and supported. We are dedicated to removing barriers and ensuring equitable access to employment. We strongly encourage applications from Indigenous peoples, racialized people, people with disabilities, 2SLGBTQIA+ communities, and individuals with intersectional identities. All qualified candidates are welcome to apply. Accommodations for disabilities, accessibility needs, or cultural practices are available throughout the recruitment process upon request. Please contact our recruiter with any questions or accommodation needs.

Cassels uses artificial intelligence to screen and assess applications for positions, including reviewing resumes and ranking, scoring or filtering candidates against job-related criteria. All results are reviewed by our Human Resources team, and all hiring decisions are made by people.

We wish to thank all applicants for their interest, however, only candidates selected for interviews will be contacted. We regret that we are unable to respond to individual inquiries about application status, unless required for accommodation purposes.