Facilities Coordinator

CBRE Group, Inc.; Toronto; On-site; CAD 38,000 - 52,000; Full time

Job summary

CBRE Group, Inc. is seeking a Facilities Coordinator in Toronto to support clients, vendors, and contractors in completing facility tasks and work orders.

You will contribute to the Facilities Management function, assisting Property Managers with repairs and investment planning. The role involves coordinating with landlords, tenants, and service providers, managing inquiries, and tracking progress using standard reporting formats.

Qualifications

• High School Diploma or GED; up to 2 years of job-related experience recommended.
• Ability to follow basic work routines and standards in applying tasks.
• Clear communication to exchange straightforward information.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Strong organizational skills and an inquisitive mindset.
• Basic math skills to calculate percentages, discounts, and markups.

Responsibilities

• Coordinate with landlords, tenants, and service providers to implement procedures, policies, and reporting formats.
• Acknowledge client inquiries and collect work orders.
• Collect information reports to assess performance and progress.
• File work orders, proposals, and records submitted by vendors.
• Monitor activities outside the building, including waste disposal and recycling.
• Follow established instructions and communicate clearly when clarifications are needed.
• Respond to common inquiries or complaints from clients and colleagues.
• Apply existing procedures to solve straightforward problems under supervision.

Skills

Communication skills

Microsoft Office

Organizational skills

Math skills

Education

High School Diploma or GED

Job description

About the Role:

As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks and work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
• Acknowledge all client inquiries and collect work orders.
• Collect information reports to find out performance and progress status.
• File work orders, proposals, department files, and other paperwork submitted by vendors.
• Monitor activities that happen outside the building, such as proper waste disposal and recycling.
• Follow instructions, short correspondence, and memos and ask clarifying questions.
• Respond to common inquiries or complaints from clients, co-workers, and supervisors.
• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
• Impact through clearly defined duties, methods, and tasks are described in detail.
• Deliver own output by following defined procedures and processes under close supervision and guidance.

What You’ll Need:

• High School Diploma or GED with up to 2 years of job‑related experience.
• Ability to follow basic work routines and standards in the application of work.
• Communication skills to exchange straightforward information.
• Working knowledge of Microsoft Office products. Examples includes Word, Excel, Outlook, etc.
• Strong organizational skills with an inquisitive mindset.
• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.