Facilities Coordinators / Planners / Schedulers

Jones Lang LaSalle Incorporated; Fort McMurray; On-site; CAD 60,000 - 90,000; Full time

Benefits offered by this job

Comprehensive benefits package

Wellness and health programs

Job summary

Jones Lang LaSalle Incorporated is seeking a Facilities Coordinator/Planner/Scheduler for industrial client facilities in Canada. You will manage CMMS work orders, schedule preventive maintenance, coordinate vendors and contractors, and assist with procurement and documentation.

You will support the Facilities Manager and teams to ensure compliance, safety, and efficient operations. The role requires strong organizational skills, 2–3 years of related experience, and proficiency in Microsoft

Qualifications

• Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experience.
• Minimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environments.
• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quickly.
• Excellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed work.
• Strong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clients.

Responsibilities

• Manage work order creation, tracking, and closure in CMMS with accurate documentation.
• Coordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize disruption.
• Serve as the primary contact for service requests, providing status updates and escalating urgent issues.
• Support procurement by obtaining quotes, processing purchase requisitions, and tracking expenditures against budgets.
• Maintain facility documentation, generate operational reports and KPI dashboards for management review.

Skills

Excel

Word

Outlook

PowerPoint

CMMS

Communication

Organization

Education

Associate degree in Business Administration or Facilities Management

Bachelor's degree preferred

Tools

CMMS

SharePoint

Data visualization tools

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.An exciting period of growth is on the horizon for our team, and we're looking for exceptional talent to join us at the start of Q1 2027. We believe in building relationships early, which is why we're offering a preview of this upcoming role and starting the conversation today.We invite you to review the role requirements and, if it aligns with your career aspirations, submit your application now. Our recruitment team is eager to connect, review your resume, and schedule a preliminary discussion to explore how you can be a part of our future success.Facilities Coordinators / Planners / SchedulersWhat this job involves:As a Facilities Coordinator/Planner/Scheduler for our industrial client facilities, you'll be the organizational hub that keeps facility operations running smoothly through meticulous coordination, communication, and administrative support. This role is essential to maintaining seamless workflows as you manage work order systems, coordinate vendor activities, track compliance requirements, and serve as a key liaison between technicians, management, and client stakeholders.You'll ensure accurate documentation in the CMMS, schedule preventive maintenance activities, support budget tracking and procurement processes, and help maintain the high service standards that define success in critical industrial environments. Your attention to detail and ability to juggle multiple priorities simultaneously will be crucial as you support the Facilities Manager and technical teams in delivering exceptional facility performance while ensuring all activities comply with safety regulations and client requirements.What your day-to-day will look like:Manage work order creation, tracking, and closure in the Computerized Maintenance Management System (CMMS), ensuring accurate documentation and timely processing of maintenance requestsCoordinate scheduling of preventive maintenance activities, vendor services, and contractor visits to minimize operational disruption while ensuring all required inspections occur on scheduleServe as primary point of contact for service requests, communicating status updates to requesters and escalating urgent issues to the Facilities Manager and technical teamsSupport procurement processes by obtaining quotes from vendors, processing purchase requisitions, tracking deliveries, and maintaining accurate records of expenditures against budget allocationsMaintain comprehensive facility documentation including equipment records, warranty information, service agreements, compliance certificates, and inspection reports in organized filing systemsPrepare operational reports including work order metrics, vendor performance summaries, budget variance tracking, and Key Performance Indicator (KPI) dashboards for management reviewCoordinate safety-related documentation including permit applications, contractor safety orientations, and maintenance of required certifications for equipment and personnelAssist with invoice processing and approval workflows by verifying completed work, matching invoices to purchase orders, and ensuring proper coding for accurate financial trackingSupport the Facilities Manager with meeting coordination, presentation preparation, project tracking, and administrative tasks that enable efficient facility operationsRequired qualifications:Associate degree in Business Administration, Facilities Management, or related field, or equivalent combination of education and experienceMinimum 2-3 years of administrative or coordinator experience, preferably in facilities management, operations, or industrial environmentsStrong proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and ability to learn facility management software systems quicklyExperience with Computerized Maintenance Management Systems (CMMS) or similar work order tracking platformsExcellent organizational skills with proven ability to manage multiple priorities, meet deadlines, and maintain accuracy in detailed workStrong written and verbal communication skills with ability to interact professionally with diverse stakeholders including technicians, vendors, management, and clientsUnderstanding of basic facility operations terminology and maintenance processes to effectively coordinate activities and communicate technical informationAttention to detail and problem-solving mindset with ability to identify issues, propose solutions, and follow through to resolutionPreferred qualifications:Bachelor's degree in Business Administration, Facilities Management, or related disciplineExperience in oil and gas, energy, manufacturing, or other industrial sectors with exposure to critical facility operationsKnowledge of procurement card systems and purchase order processes in corporate environmentsFamiliarity with health and safety regulations, permit requirements, and compliance documentation for industrial facilitiesBackground supporting Service Level Agreements (SLAs) and Key Performance Indicators (KPIs) in client-facing service delivery rolesProficiency with SharePoint, project management tools, or data visualization platforms for reporting and collaborationIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.