Facilities Coordinator

Jones Lang LaSalle Incorporated; Mississauga; On-site; CAD 47,000 - 71,000; Full time

Benefits offered by this job

Health insurance

Retirement savings plans

Paid time off

Career development opportunities

Job summary

Jones Lang LaSalle Incorporated in Mississauga, ON is seeking a Facility Administration professional to provide general FM services, monitor the facility, and support property managers with procurement and operations in a large corporate office.

The role emphasizes coordination of meetings, shipping, material handling, and vendor communication; requires 2+ years' experience, proficiency in MS Office and Excel, and ability to lift 50 pounds.

Qualifications

• 2+ years' experience with Facility or Property Administration.
• Superior customer service skills and orientation.
• Ability to always maintain professionalism under stressful situations.
• Ability to plan and manage work under time constraints.
• Ability to multitask and work without direct supervision.
• Proficient in MS Office, and possess strong written, verbal and people skills.
• Strong organizational skills and collaborative style.
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports.
• Must be able to lift at least 50 pounds on a regular basis.
• Ability to perform physical tasks including material handling, using pallet jacks, and transporting items via freight elevator.

Responsibilities

• Administrative Function: Provide Facility Management Team with tactical planning for the team's goals and objectives.
• Administrative Function: Provide facility specific assistance to the project management team as needed or requested.
• Administrative Function: Manage and maintain small facility management tasks as assigned.
• Administrative Function: Coordinate special events in support of client or JLL.
• Administrative Function: Provide support for meetings and conference room reservations as needed and directed.
• Administrative Function: Assist with the coordination and scheduling of maintenance activities.
• Administrative Function: Perform shipping and receiving duties, including handling deliveries and coordinating freight movements.
• Administrative Function: Manage material handling operations, including use of freight elevators and pallet jacks as needed.
• Administrative Function: Set up and break down conference rooms and meeting spaces as required.
• Communication and Relationship Coordination: Provide general overall facility management services including continuous monitoring of office/facility.
• Communication and Relationship Coordination: Act as an interface with client, visitors, and guests.
• Communication and Relationship Coordination: Ensure appropriate follow up with customers.
• Communication and Relationship Coordination: Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.
• Communication and Relationship Coordination: Demonstrate strong customer service skills in all interactions with building occupants and stakeholders.
• Compliance: Properly and effectively administer and maintain all security policies.
• Compliance: Assist with budgetary requests, analysis, and reporting.
• Other Duties: All other duties and tasks assigned.

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

We're a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

Position Overview

Provide general overall FM services including continuous monitoring of the facility. Work with property managers to handle routine property management operations, including procurement of property supplies and services, issuing purchase orders, managing bid requests and service/construction contracts. This role provides critical support for shipping and receiving operations, conference room support, and general facilities coordination for a large corporate office environment.

Job Responsibilities

• Administrative Function: Provide Facility Management Team with tactical planning for the team's goals and objectives.
• Administrative Function: Provide facility specific assistance to the project management team as needed or requested.
• Administrative Function: Manage and maintain small facility management tasks as assigned.
• Administrative Function: Coordinate special events in support of client or JLL.
• Administrative Function: Provide support for meetings and conference room reservations as needed and directed.
• Administrative Function: Assist with the coordination and scheduling of maintenance activities.
• Administrative Function: Perform shipping and receiving duties, including handling deliveries and coordinating freight movements.
• Administrative Function: Manage material handling operations, including use of freight elevators and pallet jacks as needed.
• Administrative Function: Set up and break down conference rooms and meeting spaces as required.
• Communication and Relationship Coordination: Provide general overall facility management services including continuous monitoring of office/facility.
• Communication and Relationship Coordination: Act as an interface with client, visitors, and guests.
• Communication and Relationship Coordination: Ensure appropriate follow up with customers.
• Communication and Relationship Coordination: Provide direction/information to vendors and service providers as required to ensure excellent coordination/execution of work within client environment with minimal disruption.
• Communication and Relationship Coordination: Demonstrate strong customer service skills in all interactions with building occupants and stakeholders.
• Compliance: Properly and effectively administer and maintain all security policies.
• Compliance: Assist with budgetary requests, analysis, and reporting.
• Other Duties: All other duties and tasks assigned.

Knowledge, Skills & Abilities Required Qualifications

• 2+ years' experience with Facility or Property Administration
• Superior customer service skills and orientation
• Ability to always maintain professionalism under stressful situations
• Ability to plan and manage work under time constraints
• Ability to multitask and work without direct supervision
• Proficient in MS Office, and possess strong written, verbal and people skills
• Strong organizational skills and collaborative style
• Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
• Must be able to lift at least 50 pounds on a regular basis
• Ability to perform physical tasks including material handling, using pallet jacks, and transporting items via freight elevator

Preferred Qualifications

• Associate or bachelor's degree in facilities management, building, business, or another related field preferred
• Experience with Corrigo CMMS or similar work order management systems

Physical Requirements

• Lifting and carrying items up to 50 pounds
• Moving pallets and materials using pallet jacks
• Transporting items via freight elevator
• Standing and walking for extended periods
• Setting up and breaking down furniture and equipment

What We Offer

JLL offers a comprehensive benefits package including health insurance, retirement savings plans, paid time off, and opportunities for professional development and career growth.

Estimated Compensation

Estimated compensation for this position: 47,000.00 – 71,000.00 CAD per year. This range represents the estimated base salary and actual compensation may differ. Final base salary is determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations. Some roles and employees may be eligible for discretionary bonuses, benefits, or other compensation.

Location

On-site –Mississauga, ON

Opening Type

Replacement

Equal Opportunity and Inclusion

JLL is an equal opportunity employer committed to building a diverse and inclusive workforce.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page.

Privacy Notice

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.