Facilities Coordinator

Rundle Schools; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Rundle College Society is seeking a Facilities Coordinator to manage day-to-day facility upkeep, events, and rentals across campuses. You will support the Facilities Manager, assist with building operations, and coordinate with staff, renters, and service providers to ensure a safe, efficient workplace.

The role requires collaborating across campuses, adapting to event schedules (day or evening) and leveraging Google Workspace and security/building access systems to streamline operations.

Qualifications

• Post-secondary education in a related field is required.
• Minimum two years in a similar facilities/operations role.
• Strong ability to coordinate events, scheduling and rentals.

Responsibilities

• Support mission, vision and values of Rundle.
• Oversee major events and ensure task accountability; attend events.
• Assist Facilities Manager with tasks for Building Attendants.
• Support Operations Manager as assigned by Facilities Manager.
• Provide oversight to rentals administrator and respond to renters.
• Research and implement a rentals program software.
• Maintain knowledge of facilities across campuses and coordinate activities.

Skills

Outstanding communication

Coordination & scheduling

Attention to detail

Interpersonal skills

Stress resilience

Event calendar flexibility

Google apps (Docs/Sheets/Drive)

Education

Post secondary education in related field

Job description

Position Available: Facilities Coordinator

Location: Rundle Schools

Start date: November 2026

Posting: Internal/ External

Capacity: Full-Time Permanent

Calendar: Business Office Calendar

Application closing date: October 07, 2026

Rundle College Society ("Rundle") was founded in 1985 and provides an outstanding educational experience for approximately 1,250 students in kindergarten through grade 12. In addition to academic achievement, Rundle's programs emphasize character development, leadership training, and good citizenship.

Unique among independent schools in Canada, Rundle delivers parallel College and Academy programs on two separate physical campuses, and online via Rundle Studio.

At Rundle, students become leaders, scholars, scientists, artists, musicians, athletes, humanitarians, philanthropists and more by discovering their passions and potential across a broad range of opportunities. Rundle students thrive in a safe, caring and kind environment.

The Academy and Studio programs meet the needs of students who have a diagnosed learning disability, with or without ADHD. Our students are in the average to above-average range of intellectual functioning but have difficulties with specific academic activities and skills. Rundle Studio does this in a dynamic, interactive online learning environment.

Rundle is a not-for-profit corporation with approximately 175 faculty and 57 staff. It has a strong presence as an established employer of choice.

Rundle is committed to its mission: to create a nurturing, engaging environment that provides an enriched, personalized education, preparing students for an ever-changing world. Rundle helps students discover their potential, challenges them to attain their best, and celebrates with them when they do.

To learn more about Rundle, please visit our website.

Position

The Facilities Coordinator is responsible for the day-to-day coordination of facility upkeep and use, event management, and supporting the rentals program with the purpose of maintaining an efficient and safe workplace for all staff, students, and user groups.

Duties and Responsibilities

• Support the mission, vision and values of Rundle.
• Provide operational oversight and support for all major Rundle events as presented in Event Planners. Ensure accountability of tasks and attend all events to pursue the best outcome possible.
• Work under the Facilities Manager with any tasks necessary to support the Building Attendants (e.g., purchasing, inventories, logistics).
• Work alongside the Operations Manager with any tasks to support that position as assigned by the Facilities Manager.
• Provide oversight to Rundle’s rental administrator, and respond to escalated inquiries from new or existing renters.
• Research and implement a rentals program software application.
• Maintain operational knowledge of Rundle Facilities components at each campus, and coordinate activities in conjunction with school and after hours programming.

Qualifications

Education:

• Post Secondary Education in a related field

Experience:

• Minimum two years experience in a role utilizing similar knowledge and skills

Knowledge and Skills:

• Outstanding personal and communication skills necessary to work alongside many stakeholders, including staff, rental clients, service providers, contractors and others.
• Strong coordination and scheduling ability.
• Adept at organization in minute detail and in time sensitive problem solving.
• Highly effective interpersonal skills, including written and verbal communication.
• Able to remain focussed, adaptable, and solution oriented in stressful and evolving situations.
• Ability to attend events at both Rundle campuses and in locations across the city.
• Flexibility in scheduling that includes day shifts or evening shifts based on the event calendar.
• Proficient in Google applications (Docs, Sheets, Drive, Calendars) and automation systems (security, building access).