Facilities Administration Officer

Government of Nunavut; Iqaluit; On-site; CAD 89,000 - 100,000; Full time

Benefits offered by this job

Northern living allowance

Defined benefit pension

Subsidized housing

Nunavut Employees Union

Job summary

Qulliq Energy Corporation in Iqaluit, Nunavut seeks a Facilities Administrative Officer on a two-year term. You will provide financial, administrative and clerical services to ensure efficient operation of the Facilities division under the Facilities Manager.

Responsibilities include processing invoices, managing vendor communications, organizing lease and renewal documents, and maintaining filing systems, both in hard copy and electronic form.

Qualifications

• Completion of high school education may be required.
• Post secondary education in office or business administration is an asset.
• One year office administration experience in accounts payable and/or accounts receivable, and one year experience in property management and/or facilities coordination.

Responsibilities

• Receives and verifies invoices and requisitions for goods and services.
• Verifies that transactions comply with financial policies and procedures.
• Prepares, verifies, and processes invoices and codes payment documents.
• Prepares batches of invoices for signature and data entry.
• Interacts with tenants, landlords and vendors through email, phone and in-person.
• Organizes tenant/landlord files ensuring they are filed both in hard and electronic form.

Skills

Customer communication

Teamwork

Education

Completion of high school education

Post secondary education in office or business administration is an asset

Job description

Thank you for contacting the Government of Nunavut. Please do not send sensitive or personal information, including (but not limited to): social insurance numbers, birthdates, information of other people, or health information. Please only send a brief description of your issue or concern and how we can contact you. We will make sure the correct person contacts you if they need more information or if they can answer your question or concern.

Energize your career in the Arctic!

Find your next exciting adventure in the Canadian Arctic! Join our team of highly motivated and experienced industry professionals as we provide safe, reliable, and affordable power across Nunavut.

Working in Nunavut

Nunavut is Canada’s newest and largest territory and has the fastest growing economy in the country. With breathtaking landscapes and amazing adventure opportunities, you will find excitement not only in your career, but in your free time as well. If the thought of dog sledding, snowmobiling, kayaking, ice fishing, or exploring a rich culture filled with distinct artwork and music sounds enticing, Nunavut is the place for you.

Qulliq Energy Corporation

Qulliq Energy Corporation (QEC) is entrusted to provide safe, reliable power to all customers in Nunavut. Owned by the Government of Nunavut and operated as an arms‑length territorial corporation, QEC is the sole provider of electricity and district heating in Nunavut. In comparison to other utilities in Canada, QEC faces unique challenges as it operates 25 stand‑alone diesel power generation facilities and distribution systems located in each of the territory’s communities.

Facilities Administration Officer – two-year term (QEC 26-031)

Iqaluit, Nunavut

The Facilities Administrative Officer reports directly to the Facilities Manager and is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operation of the Facilities division.

Duties And Responsibilities

• Receives and verifies invoices and requisitions for goods and services.
• Verifies that transactions comply with financial policies and procedures.
• Prepares, verifies, and processes invoices and codes payment documents.
• Prepares batches of invoices for signature and data entry.
• Processes backup reports after data entry.
• Interacts with tenants, landlords and vendors through email, phone and in‑person.
• Investigates and assists in resolving tenant, landlords and vendors concerns.
• Creates lease and renewal documents and invoices tenants accordingly.
• Enters work orders/service requests.
• Organizes tenant/landlord files ensuring they are filed both in hard and electronic form.
• Ensures files are securely stored.
• Organizes and maintains Facilities keying system.
• Other closely related job duties.

Required Qualifications Include

• Completion of high school education
• Post secondary education in office or business administration is an asset.
• One (1) year office administration experience in accounts payable and/or accounts receivable, and one (1) year experience in property management and/or facilities coordination.
• Demonstrated ability to communicate with customers in a courteous and positive manner.
• Demonstrated ability to establish and maintain positive working relationships with employees at all levels of the organization, external contacts, the public, and work as part of a team with colleagues and supervisors.

• We offer a competitive starting salary range of $88,857.60 to $100,110.40 and a northern living allowance of $16,328.00 per annum.
• We also offer a comprehensive benefits package including a defined benefit pension program.
• In addition, subsidized housing is available for this position.
• This position is included in the Nunavut Employee’s Union.

Acceptable combinations of education and experience may be considered for this position.

Preference will be given to Nunavut Inuit.

We thank all applicants for their interest; however, only those selected for further consideration will be contacted.