Executive Services Coordinator

Socket.dev; Iqaluit; On-site; CAD 89,000 - 101,000; Full time

Benefits offered by this job

Northern Allowance

Job summary

Government of Nunavut in Iqaluit seeks an Executive Services Coordinator to support the Deputy Minister of Transportation and Infrastructure Nunavut. The role coordinates research, manages complex and urgent activities, and provides information and direction to department management and staff.

Essential duties include writing correspondence, managing the DM’s schedule and meetings, and coordinating with the EMC. Fluency in official languages and knowledge of Inuit communities are assets.

Qualifications

• Completion of high school (Grade 12).
• Minimum of 3 years coordinating, supporting or advising a senior manager with supervisory experience.
• A suitable mix of related education, training and experience may be considered.

Responsibilities

• Coordinates, conducts and manages research/analysis to provide advice and recommendations.
• Provides solutions to department issues by executing appropriate actions.
• Writes correspondence, reports, and presentations for the Deputy Minister and approves such for the DM.
• Manages the DM’s time, schedule, agenda, meetings and committee files and tracks commitments.
• Participates as a member of the Executive Management Committee with input and recommendations.
• Maintains a record of decisions and creates tracking for completed items.
• Provides support to the Deputy Minister’s Office and related divisions in Iqaluit.

Skills

Coordination

Policy analysis

Stakeholder engagement

Written & oral communication

Executive support

Education

High School diploma

Tools

Microsoft Office Suite

CRM systems

Job description

Title: Executive Service Coordinator
Department:Transportation and Infrastructure Nunavut
Community:Iqaluit
Requisition Number: 995
Type of Employment:Indeterminate
Salary range:$88,589 to $100,517 per year,37.5hours/week
Northern Allowance:$16,328 per year
Housing:Subsidized Staff Housing is not Available
Union Status:Excluded
Closing date:October 9, 2026@11:59 p.m. eastern time

This employment opportunity is restricted to all Nunavut Inuit.

An eligibility list may be created to fill future vacancies.

Reporting to theDeputy Minister of Transportation and Infrastructure Nunavut,the Executive Services Coordinator plays a key interlocuter role for the whole of the Department between the Office of the Deputy Minister’s (DMO) and all internal and external stakeholders. The position is responsible for managing the affairs of the DMO, responding to enquiries, often urgent and complex, as well as coordinating and executing complex and sensitive activities, and providing information and direction to all departmental management and staff as required.

The Key Responsibilities for this position includes the following:

• Coordinates, conducts and managing research/analysis to provide advice and recommendations where appropriate.
• Provides solutions to various issues affecting the Department by executing appropriate courses of action as required.
• Writes correspondence, reports, presentations for, or on behalf of, Deputy Minister (DM), and approves, recommends, and/or writes correspondence for the DM.
• Manages the DM’s time, schedule and agenda, meetings and committee files as well as tracking and monitoring multiple commitments and accountabilities required of the DM and/or the Department as well as other members of the Executive Management team.
• Participates as an active member of the Executive Management Committee (EMC), providing input and recommendations as appropriate
• Maintains a record of decisions and creates a tracking system to ensure all issues and commitments are completed.
• Provides support to the Deputy Minister’s Office, the Policy and Consumer Affairs Division, and the Local Government Branch located in Iqaluit.

The knowledge, skills, and abilities required for this job are usually obtained throughthe following:

• Completion of High School (Grade 12).
• A minimum of 3 years of experience providing co-ordination, support services and/or advice to a senior level manager and supervisory experience.
• An acceptable combination of related education, training and experience may be considered.

The Official Languages of Nunavut are Inuktut, English and French. Applicants may submit their resume in any of the official languages of Nunavut. Fluency in more than one of Nunavut’s official languages would be considered an asset.Knowledge of Inuit communities, culture,land,Inuit Qaujimajatuqangit, Inuktut and experience working in a northern cross-cultural environment are also considered assets.

Acceptable combinations of education and experience may be considered for this position.

An eligibility list may be created to fill future vacancies.

• The Government of Nunavut is committed to creating a representative workforce; therefore, priority will be given to Nunavut Inuit who self-identify as being enrolled under the Nunavut Agreement in accordance with the Priority Hiring Policy.
• Government of Nunavut employees serving a probationary period must obtain and provide written authorization from the deputy head of their employing department. The authorization from the deputy head must accompany your application for your application to be considered.
• Possession of a criminal record may not disqualify candidates from being considered. An assessment of the criminal record will be measured against the scope and duties of the position.This is only a requirement for positions that require a satisfactory criminal record or vulnerable sector check.
• Applicants may submit their resume in any of the Official Languages of Nunavut.
• Only those candidates selected for an interview will be contacted.
• The onus is on candidates in receipt of foreign post-secondary education credentials to have their foreign credentials assessed through a recognized Canadian education institution. Failure to do so may result in the rejection of their application.

The Government of Nunavut was selected as one of Canada’s Best Diversity Employers, Top Employers for Young People and recent graduates. With one of the fastest growing and youngest populations in Canada, Nunavut is a dynamic, vibrant territory, committed to becoming an even better place for future generations. As a government, we are strengthening our unique model of governance - one that integrates Inuit societal values, promotes use of the Inuktut language, achieves a representative public service, and collaborates with partners to achieve the promise of Nunavut. Successful applicants will enjoy a competitive salary, medical and dental benefits, a defined benefit pension plan, relocation privileges and opportunities for training and career advancement.