Expense Specialist

University-of-Albert; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

The University of Alberta is seeking an Expense Specialist to review, approve, and process travel and expense claims, including PER and card administration. You will ensure expenses comply with policies, procedures, collective agreements, and applicable legislation, delivering timely payments.

You will work with the Team Lead and cross-functional partners across faculties to address issues, mitigate risk, and strengthen business relationships while advancing equity, diversity, and inclusivity

Responsibilities

• Review, approve, and process travel and expense claims.
• Handle PER reimbursements and credit card administration.
• Ensure expenses follow university policies, procedures, collective agreements/terms & conditions and applicable legislation.
• Identify errors and work with Team Lead and partners to mitigate financial/reputational risk.
• Collaborate across stakeholders to foster business relationships with faculties/centres of excellence and external partners.
• Contribute to service-excellence aligned with the Shared Services model and the University's equity, diversity and inclusivity commitments.

Job description

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

Shared Services is seeking a smart, approachable, team-orientated individual to join the Finance Services, Payment & Compliance Services team. Reporting to the Team Lead, Compliance Services, the new role of Expense Specialist will be responsible for the review, approval, and processing of all travel and expense claims (from operational funding and grants), professional expense reimbursements (PER), and credit card/ Diners card administration (including but not limited to card applications and cancelations, dollar limit change requests, and compromised cards) for the entire university.

The Expense Specialist is accountable for the timely processing, delivery, efficiency, and integrity of payments and
for ensuring expenses claimed are in alignment with university policies, procedures, collective agreements/terms & conditions and applicable legislation. The Expense Specialist will identify errors and/or critical issues and work with the Team Lead and cross-functional partners, Centers of Excellence, and faculties and/or units (where applicable) to address and create solutions that mitigate the potential for financial and/or reputational risk. The Expense Specialist must work collaboratively across stakeholders to understand and foster business relationships with third parties, other Shared Services teams, Centres of Excellence, and faculties/units. The Expense Specialist will contribute to the engagement, collaboration, and team environment, which promotes a service excellence experience that is in alignment with the Shared Services model and vision and that of the University of Alberta. In all facets of this role, the Expense Specialist endeavors to integrate and advance the University's commitments to equity, diversity, and inclusivity.