Executive Support & Workplace Experience Lead

Alvéole; Montreal (administrative region); On-site; CAD 70,000 - 95,000; Full time

Job summary

Alvéole in Montreal is looking for a proactive Executive Assistant to support four leaders and own the Montreal office. You’ll manage calendars, travel, events, and vendor relations to keep the leadership team focused on strategic priorities.

Ideal candidates bring exceptional organizational skills, strong written and verbal communication, and comfort with Google Workspace and AI tools to streamline admin work. Fluency in English is required; French is a strong asset.

Qualifications

• Experience supporting senior leaders in fast-paced environments.
• Exceptional organizational skills and ability to manage multiple priorities.
• Excellent written and verbal communication in English; French is a strong asset.

Responsibilities

• Keep four executives organized and one step ahead by managing calendars, emails, travel, meetings, expenses, priorities, and follow-ups.
• Keep projects moving by tracking commitments, following up on action items, drafting communications, and connecting the dots across teams.
• Take on business administration projects, often compliance-related (insurance renewals, corporate applications, document consolidation).
• Plan company events and coordinate new hire experiences to ensure a welcoming first day.
• Own day-to-day operations of the Montreal office, including vendors, building management, supplies, and meeting spaces.
• Create a welcoming workplace by ensuring employees, candidates, customers, and visitors feel valued.

Skills

Executive support

Organizational skills

Written and verbal communication

Proactive mindset

Google Workspace

AI experience

English fluency

French language asset

Tools

Google Workspace

AI tools

Job description

Alvéole in Montreal is looking for a proactive Executive Assistant to support four leaders and own the Montreal office. You’ll manage calendars, travel, events, and vendor relations to keep the leadership team focused on strategic priorities.

Ideal candidates bring exceptional organizational skills, strong written and verbal communication, and comfort with Google Workspace and AI tools to streamline admin work. Fluency in English is required; French is a strong asset.