Executive Secretary to Chief & Council

Tk-Eml; Kamloops; On-site; CAD 31,000 - 34,000; Full time

Benefits offered by this job

Extended health insurance

Dental coverage

Vision coverage

Job summary

Tk’emlúps te Secwépemc (TteS) seeks a Secretary to Chief and Council to provide confidential clerical support, record minutes and manage communications for the Administration department in Kamloops. You will attend meetings, draft official records, and coordinate correspondence in accordance with Roberts Rules of Order.

The role requires strong transcription, typing speed and organizational skills, ensuring accurate, timely minutes and efficient office operations for Council and the Executive

Qualifications

• Good oral and written communication skills.
• Knowledge and understanding of Roberts Rules of Order.
• Strong ability to record impartially and accurately.

Responsibilities

• Attends regular and extraordinary meetings to legally record proceedings and create minutes, motions, and action lists.
• Maintains confidentiality on all matters relating to the affairs of the TteS.
• Types documents from copy or draft to completion and records information on activities.
• Composes correspondence using standardised formats.
• Maintains and orders office supplies for Chief, Council and Administration.
• Schedules travel arrangements for Council members and prepares reimbursements.
• Documents travel expenses and budgets for Council members.
• Maintains files and secure records of all minutes in archives.

Skills

Communication skills

Roberts Rules

Minutes recording

Active listening

MS Word

MS Outlook

Teamwork

Cultural awareness

Education

Office Administration diploma

Transcription training

Job description

Tk’emlúps te Secwépemc (TteS) seeks a Secretary to Chief and Council to provide confidential clerical support, record minutes and manage communications for the Administration department in Kamloops. You will attend meetings, draft official records, and coordinate correspondence in accordance with Roberts Rules of Order.

The role requires strong transcription, typing speed and organizational skills, ensuring accurate, timely minutes and efficient office operations for Council and the Executive