Executive & Production Operations Lead

WildBrain Studios; Vancouver; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

RRSP matching

Multi-tier benefits

Mental health resources

Team events

Job summary

WildBrain Studios in Vancouver is seeking a Studio Operations Manager to provide executive support, production coordination, and operational leadership for complex global productions. The role blends executive assistant duties with project coordination and stakeholder management in a fast-paced animation/entertainment environment.

The candidate should bring 5+ years supporting senior leaders, strong organization, and superb communication skills.

Qualifications

• 5+ years of experience supporting senior leaders in Executive Assistant, Production Coordinator, Production Manager, or similar roles.
• Experience in animation, television, film, gaming, VFX, or other entertainment production environments is strongly preferred.
• Exceptional organizational, time management, and multitasking skills.
• Strong project coordination and follow-through capabilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Manage a complex and dynamic executive calendar, balancing internal meetings, production reviews, client commitments, industry events, and international stakeholders.
• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and supporting materials.
• Prepare agendas, presentations, briefing notes, and supporting documentation for meetings and events.
• Attend key meetings, capture detailed notes, summarize discussions, and track action items through completion.
• Monitor outstanding priorities and deliverables, ensuring visibility and timely follow-up.
• Process and reconcile expense reports, invoices, and other administrative documentation.
• Screen and prioritize incoming requests and correspondence.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Support coordination and tracking of production, studio, and departmental initiatives.
• Coordinate communication across production, creative, finance, technology, and executive stakeholders.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Project coordination

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

WildBrain Studios in Vancouver is seeking a Studio Operations Manager to provide executive support, production coordination, and operational leadership for complex global productions. The role blends executive assistant duties with project coordination and stakeholder management in a fast-paced animation/entertainment environment.

The candidate should bring 5+ years supporting senior leaders, strong organization, and superb communication skills.