Studio Operations Manager

WildBrain Studios; Vancouver; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

RRSP matching

Multi-tier benefits

Mental health resources

Team events

Job summary

WildBrain Studios in Vancouver is seeking a Studio Operations Manager to provide executive support, production coordination, and operational leadership for complex global productions. The role blends executive assistant duties with project coordination and stakeholder management in a fast-paced animation/entertainment environment.

The candidate should bring 5+ years supporting senior leaders, strong organization, and superb communication skills.

Qualifications

• 5+ years of experience supporting senior leaders in Executive Assistant, Production Coordinator, Production Manager, or similar roles.
• Experience in animation, television, film, gaming, VFX, or other entertainment production environments is strongly preferred.
• Exceptional organizational, time management, and multitasking skills.
• Strong project coordination and follow-through capabilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Manage a complex and dynamic executive calendar, balancing internal meetings, production reviews, client commitments, industry events, and international stakeholders.
• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and supporting materials.
• Prepare agendas, presentations, briefing notes, and supporting documentation for meetings and events.
• Attend key meetings, capture detailed notes, summarize discussions, and track action items through completion.
• Monitor outstanding priorities and deliverables, ensuring visibility and timely follow-up.
• Process and reconcile expense reports, invoices, and other administrative documentation.
• Screen and prioritize incoming requests and correspondence.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.
• Support coordination and tracking of production, studio, and departmental initiatives.
• Coordinate communication across production, creative, finance, technology, and executive stakeholders.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Project coordination

Tools

Microsoft Office

Outlook

Teams

PowerPoint

Excel

Job description

Overview

WildBrain Studios is looking for a Studio Operations Manager to join our team! The Studio Operations Manager provides administrative, operational, and project coordination support to the SVP, Global Head of Production. This role combines some traditional executive assistant responsibilities with production coordination, stakeholder communication, and operational support to help ensure priorities, projects, and day-to-day activities remain organized and on track. The successful candidate is highly organized, proactive, and resourceful, with strong attention to detail and a natural ability to anticipate needs and solve problems. They are comfortable managing multiple priorities, coordinating across teams, and creating structure in a fast-paced production environment. Animation or entertainment production experience is a must, as the role requires an understanding of production schedules, creative workflows, and the dynamics of supporting both executive leadership and production teams.

Job details

Job title: Studio Operations Manager

Responsibilities & Qualifications

What You’ll Do

Executive Support

• Manage a complex and dynamic executive calendar, balancing internal meetings, production reviews, client commitments, industry events, and international stakeholders.
• Coordinate domestic and international travel, including flights, accommodations, transportation, itineraries, and supporting materials.
• Prepare agendas, presentations, briefing notes, and supporting documentation for meetings and events.
• Attend key meetings, capture detailed notes, summarize discussions, and track action items through completion.
• Monitor outstanding priorities and deliverables, helping ensure commitments remain visible and follow-up occurs in a timely manner.
• Process and reconcile expense reports, invoices, and other administrative documentation.
• Screen and prioritize incoming requests and correspondence.
• Maintain confidentiality and exercise sound judgment when handling sensitive information.

Production Operations & Project Coordination

• Support the coordination and tracking of key production, studio, and departmental initiatives.
• Own and manage the Studios reporting and commitments to ESG initiatives for Production.
• Coordinate communication and follow-up across production, creative, finance, technology, and executive stakeholders.
• Help organize production reviews, leadership meetings, planning sessions, offsites, and special projects.
• Establish and maintain systems that improve organization, visibility, and efficiency across projects.
• Support the preparation of reports, presentations, and departmental updates as required.

Client & Partner Experience

• Coordinate all logistics related to client visits, executive meetings, studio tours, and partner engagements.
• Develop and manage detailed run-of-day schedules for visiting clients and guests.
• Arrange meeting spaces, catering, transportation, restaurant reservations, and other hospitality requirements.
• Serve as a primary point of contact for visit logistics before and during client engagements, providing a welcoming, professional experience.

What You’ll Bring

• 5+ years of experience supporting senior leaders in an Executive Assistant, Production Coordinator, Production Manager, Project Manager, or similar role.
• Experience in animation, television, film, gaming, VFX, or other entertainment production environments is strongly preferred.
• Exceptional organizational, time management, and multitasking skills.
• Strong project coordination and follow-through capabilities.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to accuracy.
• Demonstrated ability to anticipate needs, solve problems proactively, and work independently.
• High level of professionalism, discretion, and judgment.
• Advanced proficiency in Microsoft Office, Outlook, Teams, PowerPoint, Excel, and collaboration tools.

Pay Range

$75,000-$85,000 CAD per year based on a 40-hour work week.

Candidates are paid within the range posted, but their exact pay will vary based on the level, responsibilities and expectations of the role. We also take into consideration the experience and skills that individual brings, with consideration of our internal equity. We make sure to take care of all our hard-working Wild Brains by offering a comprehensive benefits package and a workplace culture that values our employees’ wellbeing. Our staff enjoy RRSP matching, multi-tiered benefits so you can pick the coverage that’s best for you, free mental health resources, and additional perks like regular events to connect our teams virtually, and in-person.

In short – life is good on the Wild side!

Visit wildbrain.com to learn more!

WildBrain Studio provides an atmosphere free from barriers to promote inclusion, equity and diversity. We demonstrate our commitment to this by providing a supportive work environment and a culture that welcomes and encourages equal opportunities for all employees. WildBrain Studio also accommodates people with disabilities throughout the selection process. Should you require accommodation, please let us know your requirements when contacted.