Executive Director Assistant — Dynamic Admin & Coordination

Government of Alberta; Edmonton; Hybrid; CAD 57,000 - 72,000; Full time

Benefits offered by this job

Positive workplace culture and work‑to

Job summary

Government of Alberta is seeking an organized, proactive Administrative Assistant to support the Executive Director and the branch leadership team in downtown Edmonton. You will coordinate calendars, manage documents, and handle HR tasks, budgets, and procurement to ensure smooth operations.

You will work across cross-functional teams, maintain records, support meetings, and oversee processes that drive branch efficiency and accountability.

Qualifications

• High school diploma required; three years of related experience.
• Experience with grant cycles, reporting, and compliance.
• Budget experience including tracking expenditures and supporting financial processes.
• Strong coordination, organization, and communication skills.
• Experience with documents and working in fast-paced environment.

Responsibilities

• Manage the Executive Director’s calendar, including scheduling meetings and preparing materials.
• Review, track, and follow up on action items from stakeholders, including the ADM Office.
• Perform records management duties including filing, archiving, destruction per policies.
• Maintain content inventories and support branch SharePoint sites.
• Assist with HR tasks including updating job descriptions and coordinating interviews.
• Draft, edit, and send correspondence on behalf of the branch or Executive Director.
• Support logistics for official meetings, including travel arrangements and binder prep.
• Coordinate the ordering of office supplies and related resources.
• Coordinate branch processes and invoices; collaborate on budget forecasting and salary reporting.

Skills

Organization

Communication

Coordination

Documentation

Stakeholder collaboration

Education

High school diploma

Equivalency considered

Tools

1GX

BERNIE

RIM Hub

GAMS

SharePoint

Microsoft Office

Adobe Acrobat Pro

Job description

Government of Alberta is seeking an organized, proactive Administrative Assistant to support the Executive Director and the branch leadership team in downtown Edmonton. You will coordinate calendars, manage documents, and handle HR tasks, budgets, and procurement to ensure smooth operations.

You will work across cross-functional teams, maintain records, support meetings, and oversee processes that drive branch efficiency and accountability.