Administrative Assistant

Government of Alberta; Edmonton; On-site; CAD 57,000 - 72,000; Full time

Job summary

The Government of Alberta is seeking an Administrative Assistant to support the Executive Director and branch leadership in Edmonton. The role involves coordinating correspondence, schedules, meetings, and branch deliverables, as well as handling invoices, budgeting support, and record-keeping.

Responsibilities include administering contracts, maintaining policies, coordinating office operations, and ensuring compliance with ministry requirements.

Qualifications

• Education and Experience: High school diploma and three (3) years of related experience.

Responsibilities

• Provide administrative and operational support to the Executive Director and branch leadership, coordinating correspondence, schedules, meetings, and branch deliverables.
• Coordinate financial administration activities, including invoice processing, expense claims, reporting, budgeting support, reconciliations, and procurement.
• Administer contracts and agreements by coordinating approvals, maintaining records, tracking obligations, and ensuring compliance with established processes.
• Maintain branch records, policies, and administrative procedures to support operational efficiency, audit readiness, and compliance with ministry requirements.
• Coordinate office operations, assets, technology, and administrative services to ensure effective and continuous branch operations.
• Monitor and prioritize competing requests, maintain confidentiality, and provide timely support on sensitive and high-priority matters.

Skills

Agility

Drive for Results

Systems Thinking

Communication

Education

High school diploma and 3 years related experience

Tools

ARTS

1GX

BERNIE

Microsoft Office Suite

HR systems

GoA processes knowledge

Job description

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Job Information
Job Title: Administrative Assistant
Job Requisition ID:87110
Ministry:Hospital and Surgical Health Services
Location: Edmonton
Full or Part-Time:Full Time
Hours of Work:36.25hours per week
Permanent/Temporary/Wage: Permanent
Scope:Open Competition
Closing Date: September 1, 2026
Classification: Administrative Support 5
Salary: $2,192.15 to $2, 773.77 bi-weekly ($57,215 to $72,395 per year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

The Department of Hospital and Surgical Health Services establishes the Government of Alberta’s strategic direction for health, including advising government on health policy, legislation and standards, and public health concerns; monitoring and reporting health system performance; setting policies and priorities for the electronic/digital health environment; and providing oversight and ensuring accountability across the health system.

For further information, visit the Ministry website .

This position resides in the Ministry of Hospital and Surgical Health Services under the Finance and Capital Planning Division, Financial Reporting Branch.

Role Responsibilities

Key Responsibilities:

• Provide administrative and operational support to the Executive Director and branch leadership, coordinating correspondence, schedules, meetings, and branch deliverables.
• Coordinate financial administration activities, including invoice processing, expense claims, reporting, budgeting support, reconciliations, and procurement.
• Administer contracts and agreements by coordinating approvals, maintaining records, tracking obligations, and ensuring compliance with established processes.
• Maintain branch records, policies, and administrative procedures to support operational efficiency, audit readiness, and compliance with ministry requirements.
• Coordinate office operations, assets, technology, and administrative services to ensure effective and continuous branch operations.
• Monitor and prioritize competing requests, maintain confidentiality, and provide timely support on sensitive and high-priority matters.

The Job Description is provided for further details on this position.

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

• Agility - Adapts quickly to changing priorities, deadlines, and business needs while effectively managing multiple responsibilities and responding to emerging issues.
• Drive for Results - Takes initiative, follows through on commitments, and delivers accurate, high-quality work within established timelines, while ensuring branch objectives are achieved.
• Systems Thinking - Understands how administrative, financial, contract, and operational processes are interconnected and considers the broader organizational impact when making decisions and coordinating activities.

Qualifications

Education and Experience:

High school diploma and three (3) years of related experience.

Equivalency: Directly related experience or education considered on the basis of:

• One year of experience for one year of education; or
• One year of education for one year of experience.

Assets:

• Experience using ARTS, 1GX, and BERNIE systems.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
• Experience working with HR, administrative, financial, or records management systems.
• Knowledge of Government of Alberta processes, systems, and administrative practices is considered an asset.

Minimum recruitment standards outline the minimum education and experience required for appointment to a job classification.

• One (1) permanent position available.
• 36.25 hours per week
• Location: 10020 100 Street NW, Edmonton, Alberta, T5J 0N5
• Final candidates will be required to undergo a criminal records check (CRC).
• Shift Work: Monday through Friday from 8:15 AM to 4:30 PM

Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.

Links and information on what we have to offer:

• Working for the Alberta Public Service
• Public Service Pension Plan (PSPP)
• Alberta Public Service Benefit Information
• Professional learning and development
• Research Alberta Public Service Careers tool
• Positive workplace culture and work-life balance.