Executive Department Coordinator

University of British Columbia; Vancouver; On-site; CAD 53,000 - 57,000; Full time

Job summary

University of British Columbia in Vancouver is seeking a Department Coordinator to provide executive administrative support to the Department Head and Administrative Manager. The role manages calendars, travel, events, and communications for the Department of Emergency Medicine.

You will coordinate interviews, fellowship programs with Harvard, and assist with budgets, meetings, and committee administration.

Qualifications

• High School graduation plus a two-year post-secondary diploma and four years of related experience, or an equivalent combination.
• Willingness to respect diverse perspectives and commit to equity, diversity, and inclusion.
• Ability to communicate professionally and effectively, verbally and in writing.

Responsibilities

• Provide executive administrative support to Department Head and Administrative Manager.
• Coordinate calendar, travel, and events for the Department Head; arrange meetings and travel as needed.
• Coordinate end-to-end interview logistics for departmental recruitment and selection processes.
• Support department leadership fellowship program coordination with Harvard, including materials and logistics.
• Oversee and maintain confidentiality, filing systems, and preparation of correspondence and reports.

Skills

Communication

Organizational skills

Problem solving

Time management

Attention to detail

Discretion

Teamwork

Confidentiality

Education

Two-year post-secondary diploma

High School graduation

Job description

University of British Columbia in Vancouver is seeking a Department Coordinator to provide executive administrative support to the Department Head and Administrative Manager. The role manages calendars, travel, events, and communications for the Department of Emergency Medicine.

You will coordinate interviews, fellowship programs with Harvard, and assist with budgets, meetings, and committee administration.