Senior Administrative Coordinator, Dean's Office & Awards

The University of British Columbia; Vancouver; On-site; CAD 51,000 - 54,000; Full time

Job summary

The University of British Columbia is seeking an Administrative Assistant & Office Coordinator to provide senior administrative support to three Associate Deans and manage the Dean’s Office operations. You will handle calendar management, meeting logistics, travel arrangements and support award processes.

As the office coordinator, you will oversee supplies, equipment, and health and safety tasks, while welcoming visitors and directing inquiries with professionalism and discretion.

Qualifications

• Minimum Qualifications include a two-year post-secondary diploma and related experience.
• Possesses strong organizational, communication and multitasking abilities.
• Ability to work independently with discretion and professionalism.

Responsibilities

• Provides senior administrative support to three Associate Deans and the Dean’s Office.
• Manages calendars, scheduling, meetings and travel arrangements.
• Coordinates events, awards processes and related admin tasks.
• Acts as front desk contact and supports office operations and safety.

Skills

Organizational skills

Written communication

Verbal communication

Multitasking

Independence

Education

Two-year post-secondary diploma

Tools

Word

Excel

PowerPoint

Job description

The University of British Columbia is seeking an Administrative Assistant & Office Coordinator to provide senior administrative support to three Associate Deans and manage the Dean’s Office operations. You will handle calendar management, meeting logistics, travel arrangements and support award processes.

As the office coordinator, you will oversee supplies, equipment, and health and safety tasks, while welcoming visitors and directing inquiries with professionalism and discretion.