Executive Administrative Coordinator, Hybrid (College of Medicine)

University of Saskatchewan; Saskatoon; Hybrid; CAD 74,000 - 75,000; Full time

Job summary

University of Saskatchewan is seeking an Administrative Coordinator for the College of Medicine (BMI). The role provides confidential executive support to the BMI Department Head and coordinates administrative programs and committees with a focus on policy, governance and communication across campus.

The incumbent will manage recruitment, onboarding, special projects, and communications, while ensuring accurate documentation, reporting and collaboration with faculty, staff, and students.

Qualifications

• Bachelor’s degree in business administration, communications, or a related field is required.

Responsibilities

• Coordinate collegial processes as directed by the Department Head.
• Maintain confidentiality, discretion, and professionalism at all times.
• Coordinate and support faculty and staff recruitment, onboarding and offboarding processes.
• Undertake and/or manage special projects, events, and other duties assigned by the Department Head.
• Draft and edit correspondences, reports and presentations for department leaders.
• Manage department websites and communication initiatives (newsletter, TV boards, LinkedIn).
• Develop relationships and collaborations with units across campus.
• Prepare varied reports and minutes for strategic meetings; ensure deadlines.

Skills

Executive support

Confidential handling

Communication skills

Project coordination

Event planning

Education

Bachelor’s degree in business administration, communications, or related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

University of Saskatchewan is seeking an Administrative Coordinator for the College of Medicine (BMI). The role provides confidential executive support to the BMI Department Head and coordinates administrative programs and committees with a focus on policy, governance and communication across campus.

The incumbent will manage recruitment, onboarding, special projects, and communications, while ensuring accurate documentation, reporting and collaboration with faculty, staff, and students.