Executive Council Governance Secretary

David Aplin Recruiting; Vancouver; On-site; CAD 85,000 - 110,000; Full time

Benefits offered by this job

Medical and dental benefits

Generous vacation

RRSP matching

Job summary

David Aplin Recruiting is seeking an experienced Council Governance Secretary for a First Nations organization in Vancouver. The role supports Council and committees, ensuring meetings are well organized, materials complete, and actions tracked through to completion.

The successful candidate will work with elected officials, senior leadership, and community stakeholders, bringing a strong understanding of governance, confidentiality, and Roberts Rules of Order to sustain accurate records and

Qualifications

• 5+ years in Council/Corporate Secretary, governance, or senior admin roles.
• Experience with municipal, government, First Nations, or governance environments is preferred.
• Strong minute-taking and meeting facilitation skills.

Responsibilities

• Prepare and coordinate agendas, materials, and Council packages.
• Attend Council meetings and support committees.
• Record, transcribe, and distribute minutes; track motions and actions.
• Finalize amendments to minutes after approval.
• Maintain action lists and monitor deadlines.
• Coordinate attendance, quorum, and meeting logistics.
• Provide feedback to improve meeting administration and governance processes.
• Maintain confidentiality and exercise good judgment.

Skills

Meeting administration

Minute-taking

Stakeholder management

Confidentiality

Roberts Rules of Order

Communication

Organization

Job description

David Aplin Recruiting is seeking an experienced Council Governance Secretary for a First Nations organization in Vancouver. The role supports Council and committees, ensuring meetings are well organized, materials complete, and actions tracked through to completion.

The successful candidate will work with elected officials, senior leadership, and community stakeholders, bringing a strong understanding of governance, confidentiality, and Roberts Rules of Order to sustain accurate records and