Governance Coordinator

Chartered Professional Accountants of British Columbia; Vancouver; Hybrid; CAD 62,000 - 77,000; Full time

Job summary

Chartered Professional Accountants of British Columbia (CPABC) is seeking a Governance Coordinator to support administrative processes for the CPABC Board and committees. You will coordinate meetings, prepare materials, and manage records to ensure smooth governance operations.

The role requires strong administrative skills, technology proficiency, sound judgment, and a solid understanding of governance practices.

Qualifications

• 3+ years experience in Corporate Governance, Legal Compliance, or related roles.
• Experience supporting Board governance including meeting materials, action items, timelines.
• Experience in project coordination and taking meeting minutes.

Responsibilities

• Organize and support all Board and committee meetings; prepare agendas and materials for executive approval.
• Attend meetings to write minutes and maintain records of board terms, committee lists, and schedules.
• Assist with annual election of directors in compliance with bylaws.
• Maintain Board portal and secure document libraries.
• Update and maintain the Board Governance Manual.
• Coordinate required training and onboarding for Board directors and committee members.
• Administer board evaluation processes and support directors and committees, including expense claims.

Skills

Board governance

Minutes writing

Meeting coordination

Compliance awareness

MS Office

Education

Post-secondary qualification in governance/related field

Tools

BoardVantage

MS Office

Job description

Position: Governance Coordinator

Reports To: Director, Public Interest and Corporate Secretary

Contract Type: Indefinite, Full Time

Job Summary

Reporting to the Director, Public Interest and Corporate Secretary, the Governance Coordinator is responsible for supporting the administrative processes for the CPABC Board and its committees. This includes coordinating meetings, meeting preparation and follow-up, and administrative matters to ensure the Board and committees run smoothly. The ideal candidate will join a collaborative team supporting the Board, Committees, and the Executive Office and will bring exceptional administrative skills, strong technology proficiency, sound judgment, and an understanding of effective board governance practices.

Key Responsibilities:

Board & Governance Administration

• Meeting Operations: Organize and support all Board of Directors and committee meetings; assist in compiling, formatting, and preparing meeting agendas and materials, including datasheets, for executive approval.
• Minutes & Records: Attend meetings to write minutes and reports; maintain accurate records of board terms, committee lists, and schedules.
• Elections & Compliance: Assist with coordinating the annual election of directors in compliance with established bylaws.
• Document Management: Organize and maintain the Board portal for optimal efficiency and maintain secure document libraries.
• Policy Governance: Assist in updating and maintaining the Board Governance Manual.

Administration & Operations

• Compliance Coordination: Facilitate required training, onboarding, and ongoing compliance matters for Board directors and committee members.
• Board Evaluations: Administer board evaluation processes
• Administrative Support: Provide administrative support to directors and committees as needed, including the administration of board expense claims.

And other duties and responsibilities as assigned from time to time.

Key Requirements:

Knowledge and Experience

• Three (3) plus years experience in Corporate Governance, Legal Compliance, or related roles.
• Experience in supporting Board governance, including preparation of meeting materials, identifying and tracking action items, and managing timelines.
• Experience in project coordination and taking meeting minutes.

Demonstrated Skills and Abilities

• Excellent interpersonal, communication and presentation skills, both verbally and written;
• Sound judgment and discretion in dealing with highly confidential & sensitive information;
• Ability to work collaboratively as part of a team and independently with minimum supervision;
• A high degree of tact, diplomacy and professionalism;
• Process oriented with excellent attention to detail and problem-solving skills;
• Intermediate proficiency with MS Office, in particular Word, Excel, PowerPoint and Outlook.
• Meticulous attention to detail, refined organizational and time management skills.
• Proven ability to prioritize competing requirements and deadlines under pressure.

Preferred Knowledge, Experience, Skills and Abilities

• Post-secondary qualification in a related field would be an asset;
• Proficiency with BoardVantage or a similar board management portal is preferred.

The starting annual salary for this position is between $61,600 and $77,000 per annum, based on candidates’ qualifications, experience, and internal parity. Exceptions may be considered with further review.

Why join our team?

• Integrity: We do the right thing and inspire trust
• Inclusivity: We embrace differences and thrive together
• Forward-Thinking: We envision tomorrow and act with purpose today
• Social Responsibility: We protect the public interest and strengthen our communities

About CPABC

The Chartered Professional Accountants of British Columbia (CPABC) is the training, governing, and regulatory body for over 40,000 CPA members and 6,000 CPA students and candidates. CPABC carries out its primary mission to protect the public by enforcing the highest professional and ethical standards and contributing to the advancement of public policy. CPAs are recognized internationally for bringing superior financial expertise, strategic thinking, business insight, and leadership to organizations. CPABC is proud to have been presented with a seventh consecutive BC Top Employer award in 2026.