Executive Concierge & Calendar Maestro for C-Suite

Falkbuilt; Calgary; Hybrid; CAD 65,000 - 105,000; Full time

Job summary

Falkbuilt is seeking an exceptional Executive Assistant to join our Concierge team and support the CEO and President at Falkbuilt HQ in Calgary. You’ll bring discretion, superb organization, and the ability to keep complex calendars moving with ease.

You will manage calendars and travel, coordinate meetings and events, and welcome clients and visitors with genuine hospitality. This is an in‑office role with occasional travel or after-hours support.

Qualifications

• 5+ years supporting senior executives or C-suite leaders as an Executive Assistant or Executive Administrator.
• Exceptional organization, judgment, discretion and written and verbal English communication skills.
• Proven experience managing complex calendars, travel, executive communications and confidential information.
• Strong proficiency with Microsoft 365 and SharePoint, with comfort using collaboration platforms, modern technology and AI tools.
• The ability to work independently, collaborate effectively as part of a team, and adapt quickly when priorities change.
• A valid driver's license, clean driving record and comfort driving guests in a company vehicle.
• A service-first mindset, you like people, order, and making hard days look easy.

Responsibilities

• Protect confidentiality — business and personal — without exception.
• Run complex calendars for the CEO and President. Priorities shift; you keep the day coherent.
• Partner with the Chief of Staff on executive priorities, workflow and follow-through.
• Coordinate meetings, deadlines, events, preparation and follow-up.
• Welcome clients, partners, investors, board members and visitors with genuine hospitality.
• Handle meeting logistics — rooms, technology, catering, materials and the details people only notice when they're missing.
• Arrange domestic and international travel for executives, employees and clients.
• Drive a company vehicle when needed for airport pickups, hotel drop-offs, client transportation, etc.
• Prepare expense reports, corporate credit card reconciliations, executive files, records and confidential documentation.
• Support special projects, internal and external company initiatives, client meetings, tradeshow, Branch Summits and other events alongside the fun and dynamic Concierge team.

Skills

Executive support

Discretion

Organization

Calendar management

Team collaboration

English communication

Driving

Tools

Microsoft 365

SharePoint

AI tools

Job description

Falkbuilt is seeking an exceptional Executive Assistant to join our Concierge team and support the CEO and President at Falkbuilt HQ in Calgary. You’ll bring discretion, superb organization, and the ability to keep complex calendars moving with ease.

You will manage calendars and travel, coordinate meetings and events, and welcome clients and visitors with genuine hospitality. This is an in‑office role with occasional travel or after-hours support.