Executive Assistant

Monday Management; Burlington; On-site; CAD 60,000 - 80,000; Full time

Job summary

Monday Management in Burlington, Canada, seeks an experienced Executive Assistant to support the President & VP. The role involves managing complex calendars, coordinating travel, handling expenses, and supporting personal and family-related matters with confidentiality.

It is a hands-on position in a fast-paced, entrepreneurial family-owned environment. The successful candidate will be highly organized, adaptable and comfortable taking the initiative, with strong communication skills and the

Qualifications

• 3+ years in EA/administrative roles supporting executives
• Experience handling multiple priorities in a fast-paced environment
• Strong calendar, travel, expense and correspondence management
• Professional communication and client-facing interactions
• Discretion, confidentiality and sound judgment in personal matters

Responsibilities

• Manage calendars and scheduling for ownership/leadership team, resolve conflicts and provide reminders
• Coordinate travel arrangements, accommodations, transportation, reservations and itineraries
• Manage expense reports, receipts, tracking and follow-ups
• Prepare for meetings, organize materials and track action items
• Draft and organize correspondence, documents and spreadsheets
• Assist with personal and family-related administrative requests as needed
• Support office operations, supplies, catering, events and vendor coordination
• Help maintain a professional, organized, welcoming office environment
• Coordinate company events and light marketing/special projects as needed
• Handle confidential business and personal information with discretion

Skills

Calendar management

Travel coordination

Administrative support

Written & verbal communication

Microsoft Office (Outlook, Word, Excel

Tools

Outlook

Word

Excel

Job description

Hours: Monday-Friday, 8:30 a.m.-5:00 p.m.

Position Summary

Family-owned business with approximately 60 employees and multiple operating companies. They are seeking an experienced Executive Assistant to support the President & VP.

This is a hands-on role for someone who is highly organized, adaptable and comfortable working in a fast-paced environment where priorities can change quickly. The Executive Assistant will manage complex schedules, travel, expenses, reminders and day-to-day administrative needs, while also helping keep the office organized and supporting company events and special projects.

The successful candidate will be personable, discreet and confident working with different personalities. They will be comfortable taking initiative, receiving direct feedback and handling both professional and occasional personal matters with sound judgment and confidentiality.

Key Responsibilities

• Manage calendars and scheduling for four members of the ownership and leadership team, including coordinating meetings, resolving conflicts and providing reminders and follow-up.
• Coordinate travel arrangements, accommodations, transportation, reservations and itineraries.
• Manage expense reports, receipts, administrative tracking and other routine follow-up.
• Prepare for meetings, organize materials, track action items and ensure commitments and deadlines are followed through.
• Draft and organize correspondence, documents, spreadsheets, trackers and other administrative materials as required.
• Assist with occasional personal and family-related administrative requests for members of the ownership team.
• Support day-to-day office operations, including supplies, catering, lunches, meeting-room readiness, visitors and vendor coordination.
• Help maintain an organized, professional and welcoming office environment.
• Plan and coordinate company events, including the annual golf tournament, holiday events, team lunches and other employee or client functions.
• Support light marketing and special projects as required, including coordinating vendors, materials, timelines and event-related communications.
• Handle confidential business and personal information with a high level of discretion.

Qualifications & Experience

• 3+ years of experience as an Executive Assistant, Senior Administrative Assistant, Office Manager, Personal Assistant or in a comparable support role.
• Experience supporting multiple executives or senior leaders and managing competing priorities.
• Strong calendar management, scheduling, travel coordination and administrative skills.
• Excellent organizational skills and attention to detail, with the ability to keep track of multiple moving pieces without losing follow-through.
• Strong written and verbal communication skills and a professional, personable approach.
• Comfort working in a fast-paced, entrepreneurial or family-owned business environment.
• Ability to remain calm under pressure, reprioritize quickly and use independent judgment when issues arise.
• Receptive to direct feedback and able to work effectively with different communication styles and personalities.
• High level of discretion and confidentiality.
• Strong Microsoft Office skills, including Outlook, Word and Excel.
• Experience with event planning, hospitality, marketing, construction, real estate or a related industry is considered an asset.