Executive Assistant & Travel Desk Manager 3

Behavox; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

Join a pioneering company as an Executive Assistant & Travel Desk Manager, where you'll play a crucial role in optimizing global operations and supporting C-suite executives. This position offers unparalleled exposure to senior leadership in a high-growth environment focused on AI-driven solutions. You'll be responsible for seamless travel management, office coordination, and enhancing operational workflows. If you're a strategic thinker with a passion for innovation, this is your chance to make a meaningful impact in a dynamic organization. Embrace the opportunity to be part of a forward-thinking team that values your ideas and contributions.

Benefits

Flexible Work Schedule

Generous Time-Off Policy (30 days annually)

Performance Bonuses

Global Mission with Passionate Community

Qualifications

• Proven experience in corporate travel management and executive support.
• Strong organizational skills to manage high-pressure situations.

Responsibilities

• Execute seamless travel management and coordinate executive scheduling.
• Optimize office operations and vendor management for smooth facility coordination.

Skills

Logistics Management

Strategic Thinking

Problem Solving

Organizational Skills

Communication Skills

Tools

Google Suite

Atlassian Suite

Travel Desk Software

Job description

About Behavox:

Behavox is shaping the future for how businesses harness their most important raw material - data. Our mission is bold: Organize enterprise data into actionable information that protects and promotes the business growth of multinational companies around the world.

From managing enterprise risk and compliance to maximizing revenue and value, our data operating platform presents a widespread opportunity to build multilingual, AI/ML-based solutions that activate data for every function within a global enterprise.

Our approach is unique, and it’s validated by our customers who tell us to keep forging ahead because no one else is aggregating, analyzing, and acting on data to uncover opportunities or solve problems quite the way we are.

We are looking for fearless innovators who have an insatiable appetite for building what no one has built before.

About the Role

Are you a master of logistics, a strategic thinker, and a problem solver who thrives in a fast-paced environment? If so, we want you on our team. At Behavox, we’re pioneering AI-driven solutions, and we need an Executive Assistant & Travel Desk Manager 3 to help keep our global operations running like a well-oiled machine. This is a role that blends global office coordination, corporate travel management, and C-suite executive support—a rare opportunity to be at the center of an innovative, high-growth company that’s shaping the future.

You will be the go-to person for operational excellence—ensuring seamless business travel, optimizing our global office network, and enabling top executives to focus on driving the company forward. If you excel at creating seamless operations, optimizing workflows, and making a meaningful impact, this role is perfect for you!

Why This Role is an exciting opportunity for a talented professional:

• High-Impact Role – Your work will directly support Behavox’s global growth, from streamlining travel operations to ensuring executives can operate at peak efficiency.
• Unparalleled Exposure – Work alongside senior leadership in a high-energy, high-growth company that’s shaping the future of AI.
• Room to Innovate – If you have ideas on how to improve global operations, we want to hear them. Your role is not just about execution - it’s about evolution.

What You'll Bring

• A deep and genuine interest in Behavox as demonstrated by a connection to its mission, marketplace and/or technologies.
• Proven experience managing corporate travel efficiently, including handling bookings, last-minute changes, and vendor negotiations while optimizing costs.
• Experience in executive support and calendar management, demonstrating the ability to prioritize and coordinate across multiple time zones.
• Strong organizational skills and ability to manage high-pressure situations, such as travel disruptions, scheduling conflicts, or office operational issues.
• Demonstrated ability to communicate professionally and concisely, ensuring clear messaging in emails, scheduling requests, and corporate updates.

What You'll Do

• Execute seamless travel management, ensuring employee travel meets policy, budget, and operational requirements with minimal disruption.
• Coordinate calendars and executive scheduling, demonstrating strategic prioritization to minimize issues in busy schedules.
• Coordinate office operations and vendor management, ensuring smooth facility coordination and prompt problem-solving when issues arise.
• Use business tools (e.g. Google Suite, Atlassian Suite, and Travel Desk software) to automate workflows and enhance efficiencies.
• Think ahead and proactively resolve operational challenges, demonstrating adaptability in fast-changing business environments.

What We Offer

• A truly global mission with a passionate community in locations all over the world.
• The ability to have a high impact and learning potential as our aspirations require bold innovation.
• A highly competitive cash compensation package with performance bonuses baked into salary payments.
• A flexible work schedule that allows for Remote or Hybrid work as appropriate to the role and location.
• A very generous time-off policy (30 days annually), with public holidays for your geography in addition.

About Our Process

We take Talent very seriously and we are building a community of extraordinary individuals working together in very high performing teams. We also know that the best Talent always has options so we believe that the process has to be a two way assessment - the company AND the candidate assessing the business needs alignment, the career next step alignment, and the cultural alignment.

During the process we will begin by exploring the core factors regarding salary and location along with core experience and skills and values alignment. We will then deep dive explore the critical technical competencies we have identified for the role, and then we will deep dive in behavioral competencies.

The most aligned candidate will then be asked to do a practical work task simulation activity so we can make sure that you will enjoy the kind of work the role requires, and this task will typically be presented and discussed with a group of colleagues and managers.