Executive Assistant to C‑Suite Leaders (Hybrid, Vancouver)

Swim Recruiting; Vancouver; Hybrid; CAD 96.432.000 - 110.208.000; Vollzeit

Benefits dieser Stelle

Vacation pay 4%

Zusammenfassung

Swim Recruiting in Vancouver seeks an Executive Assistant for a contract role supporting two members of the Executive Team. Hybrid schedule requires 4 days in-office with 1 day remote, and travel coordination with a seasoned leadership group.

The role focuses on calendar management, briefing preparation, expense oversight, and project support, with a strong emphasis on discretion and confidentiality in a fast-paced environment.

Qualifikationen

• 3+ years' experience in administrative or executive support roles.
• Ability to exercise sound judgment and prioritize tasks.
• Ability to handle confidential information with discretion.
• Experience in a fast-paced environment and with a publicly traded company.

Aufgaben

• Coordinate Executive’s calendar and contacts, following allowed authority.
• Set work priorities and direct assignments to staff accordingly.
• Schedule meetings, book rooms, arrange tech and refreshments.
• Maintain confidential information and ensure proper handling.
• Coordinate multi-leg travel with the team and adjust schedules.
• Own expense reports and oversee department expense approvals.
• Act as liaison with departments and respond to inquiries.
• Prepare briefing notes and meeting minutes as required.
• Provide executives with meeting documentation and correspondence.
• Delegate and follow up on action items; handle special projects.
• Oversee onboarding of new Executive direct report team members.

Kenntnisse

Executive support

Calendar management

Travel coordination

Confidentiality

Prioritization

Tools

Microsoft Office

Jobbeschreibung

Swim Recruiting in Vancouver seeks an Executive Assistant for a contract role supporting two members of the Executive Team. Hybrid schedule requires 4 days in-office with 1 day remote, and travel coordination with a seasoned leadership group.

The role focuses on calendar management, briefing preparation, expense oversight, and project support, with a strong emphasis on discretion and confidentiality in a fast-paced environment.