Executive Assistant to the Dean

University of Manitoba; Winnipeg; On-site; CAD 54,000 - 76,000; Full time

Job summary

The University of Manitoba seeks a dedicated Executive Assistant to support the Dean of the College of Community & Global Health. This role involves confidential administrative tasks, managing schedules, collaborating with stakeholders, and contributing to strategic priorities. The university emphasizes a diverse and inclusive work environment, offering competitive pay and comprehensive benefits. Join a leading institution focused on innovation and community impact.

Benefits

Comprehensive group benefits

Competitive vacation time

Employee and Family Assistance Program

Professional development opportunities

Qualifications

• Minimum 3 years in a senior administrative role supporting leadership.
• Experience with governance structures is an asset.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Provide high-level, confidential administrative support to the Dean.
• Coordinate the Dean's schedule and communications.
• Ensure smooth daily operations and project coordination.

Skills

Communication

Organizational skills

Problem-solving

Interpersonal skills

Education

Undergraduate degree in a relevant field

Tools

Microsoft Office

Adobe

VIP

Concur

EPIC

Job description

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University of Manitoba provided pay range

This range is provided by University of Manitoba. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$54,081.76 / yr - CA$75,714.47 / yr

Executive Assistant to the Dean

The University of Manitoba is a driving force of innovation, discovery and advancement. Our momentum is propelled by our campus community – UM faculty, staff and students whose determination and curiosity shape our world for the better. Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM’s impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community

that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba’s Top Employers and one of Canada’s Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The Opportunity :

The Executive Assistant (EA) to the Dean provides high-level, confidential administrative support to the Dean of the College of Community & Global Health (CCGH) and the Dean’s Office. As the primary point of contact, the EA ensures the smooth coordination of the Dean’s schedule, communications, meetings, and daily operations. This role is integral to supporting the strategic, operational, and collaborative functions of the College. It also involves project coordination and administrative support across a range of College priorities, requiring a strong understanding of University of Manitoba policies and procedures, and the ability to exercise sound judgment in a dynamic, fast-paced environment.

The ideal candidate demonstrates professionalism, diplomacy, and discretion in interactions with faculty, students, staff, public officials, and external partners. They possess excellent communication, organizational, and problem-solving skills, with a keen attention to detail and the ability to manage multiple priorities. Strong interpersonal skills grounded in cultural humility and a commitment to equity, diversity, inclusion, and accessibility (EDIA) are essential, along with alignment with the University’s commitment to the values of the Truth and Reconciliation Commission (TRC). The EA regularly liaises with internal and external stakeholders, provides guidance on policies and procedures, and independently manages correspondence and information requests. They also contribute to the development of administrative systems, support planning efforts, and may participate on committees or working groups.

The qualifications and experience we’re looking for :

• Undergraduate degree in a relevant field and a minimum of 3 years of experience in a senior administrative or executive support role.
• Proven experience supporting senior leadership in a complex organization, with a high degree of discretion, professionalism, and judgment.
• Familiarity with university governance, administrative structures, and decision-making processes is an asset.
• Experience preparing briefings, agendas, and official correspondence, with sensitivity to institutional tone and context.
• An equivalent combination of education and experience will be considered.
• Exceptional communication skills (verbal and written), with the ability to represent the Dean's Office in a professional and inclusive manner.
• Strong organizational and project coordination skills, with the ability to prioritize tasks, manage competing deadlines, and anticipate needs.
• Proficiency with administrative tools and enterprise systems (e.g., Microsoft Office, Adobe, VIP, Concur, EPIC); comfort adapting to new platforms.
• Demonstrated ability to work independently while collaborating closely with others, including in sensitive or high-pressure situations.
• High attention to detail, with sound judgment in managing confidential information and institutional workflows.
• Strong interpersonal skills grounded in cultural humility and a commitment to equity, diversity, inclusion, and accessibility (EDIA).
• Satisfactory work record, including satisfactory attendance and punctuality, is required.
• A demonstrated commitment to EDIA principles and to ongoing professional learning is considered an asset.

Why the University of Manitoba?

Along with being one of Manitoba’s top employers, we are proud to provide a collaborative and enriching work environment. In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes :

• Comprehensive group benefits and pension plan.
• Competitive vacation time.
• Employee and Family Assistance Program.
• A full spectrum of professional development opportunities.

Apply today through the University of Manitoba’s recruitment site, UM Careers :

Applications will only be accepted if you apply on UM Careers.

The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).

If you require accommodation supports during the recruitment process, please contact [emailprotected] or 204-474-7195. Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae will be provided to participating members of the search process.

Seniority level

Seniority level

Not Applicable

Employment type

Employment type

Full-time

Job function

Job function

Administrative

Higher Education

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