Executive Assistant

[email protected]; Winnipeg; On-site; CAD 45,000 - 60,000; Full time

Job summary

A First Nations CFS Agency in Winnipeg is seeking an Executive Assistant to provide crucial administrative support to the Executive Director. The position involves managing correspondence, scheduling meetings, and maintaining records, requiring strong organizational and interpersonal skills. Candidates with a background in social services or child care, as well as knowledge of the Ojibway language, are particularly encouraged to apply.

Qualifications

• 3-4 years' experience in a senior administrative role.
• Preferred experience in social services/child care profession.
• Ability to speak and/or understand the Ojibway language is considered an asset.

Responsibilities

• Provide administrative support to the Executive Director.
• Schedule meetings and prepare agendas/packages.
• Maintain confidential records and files.

Skills

Interpersonal skills

Organizational skills

Decision-making skills

Problem-solving skills

Education

Diploma in Administration or Business

Job description

Sagkeeng Child and Family Services is a First Nations CFS Agency who strives to recruit inspired, accountable, and driven individuals to join our diverse talented team of professionals. If you are an individual that is looking to commit and be a part of our progressive environment, we want you to be a part of our team!

General Duties:

Under the direction of the Executive Director, the Executive Assistant primary responsibility is to provide support to the Executive Director with all administrative and clerical services to ensure effective and efficient operations.

• Prepare correspondence, reports and other documents to staff, managers and Board Members
• Maintain office files as directed
• Provide support to the Board of Directors to ensure that the Board is provided with the resources to make effective decisions
• Maintain confidential records and files, along with records of decisions
• Arrange for payment of honorariums
• Research and assist with the preparation of motions, policies and procedures
• Review and edit reports to the Board
• Schedule meetings, along with preparing agendas/packages for Board meetings and attendance at same
• Record minutes and submit minutes for approval in a timely fashion
• Follows up with Supervisors and staff to ensure timely submission of Agency employee documents (reports, stats etc)
• Secures all hotels visits and medical travel for children in care.
• Schedule any travel arrangements for The Executive Director. When requested by other management for other staff at the approval of the Executive Director
• Travel will required to designated locations throughout the Province of Manitoba

Qualifications:

• Completion of e recognized diploma or equivalent in administration or Business.
• 3-4 years' experience in a senior administrative role
• Preferred, two (2) years experience directly in the social services/child care profession.
• Excellent interpersonal, verbal, written and organizational skills.
• Demonstrated ability to work as part of a team.
• Excellent verbal, written and organizational skills.
• Strong problem solving, decision-making and interpersonal skills.
• Ability to speak and/or understand the Ojibway language is considered a definite asset.

Sagkeeng Community members and Indigenous candidates are encouraged to self-identify.

Please forward resumes to:

SCFS Human Resources

85 Muir Road, Winnipeg MB, R2X 2X7 or P.O. Box 700, Pine Falls MB. R0E 1M0

Fax: [phone]

We thank all who apply, however, only those selected for interviews will be contacted.

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