Executive Assistant, Engineering

Faire; Kitchener; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

An innovative firm is seeking a skilled Executive Assistant to support their Engineering Directors. This role involves managing complex schedules, facilitating communication, and contributing to team culture. Join a dynamic environment where your organizational skills will help empower independent retailers globally. If you're passionate about community support and thrive in a fast-paced setting, this opportunity is perfect for you. Embrace the chance to make a significant impact while enjoying a hybrid work model that promotes work-life balance.

Benefits

Equity

Flexible Work Hours

Team Events

Health Benefits

Qualifications

• 3+ years of experience as an Executive Assistant supporting multiple executives.
• Ability to maintain confidentiality and discretion in a fast-paced environment.

Responsibilities

• Manage high-volume calendars for Engineering Directors across global time zones.
• Act as a liaison for information exchange with leadership and external partners.

Skills

Verbal Communication

Written Communication

Organizational Skills

Multitasking

Problem-Solving

Education

Bachelor's Degree

Tools

G-Suite

Job description

Faire is an online wholesale marketplace built on the belief that the future is local — independent retailers around the globe are doing more revenue than Walmart and Amazon combined, but individually, they are small compared to these massive entities. At Faire, we're using the power of tech, data, and machine learning to connect this thriving community of entrepreneurs across the globe. Picture your favorite boutique in town — we help them discover the best products from around the world to sell in their stores. With the right tools and insights, we believe that we can level the playing field so that small businesses everywhere can compete with these big box and e-commerce giants.

By supporting the growth of independent businesses, Faire is driving positive economic impact in local communities, globally. We’re looking for smart, resourceful and passionate people to join us as we power the shop local movement. If you believe in community, come join ours.

About this role

Our Exec Support Team strives to keep things running smoothly, anticipate needs, and clear the path for our leaders and teams to do their best work. We're looking for an experienced and highly motivated Executive Assistant to support our Engineering Directors for Brand, Retailer Growth, and Retailer Tools & Programs. The ideal candidate has prior experience supporting multiple Engineering executives, has seen and experienced scale firsthand, and is passionate about making an impact in this role.

What you’ll do

• Skillfully manage three high-volume calendars across global time zones with diplomacy, discretion, and excellent judgment
• Find ways to maximize time for the Engineering Directors of Brand, Retailer Growth, and Retailer Tools & Programs
• Act as a liaison in relaying and exchanging information with leadership, employees, and external partners
• Assemble and create all necessary materials and resources to ensure leaders are prepared for upcoming meetings, presentations, and projects
• Attend Pillar Leads meetings to take notes, track deliverables, and ensure timely follow-ups
• Be a strategic thought partner to the Engineering Directors and assist with navigating complex challenges
• Build strong and reliable relationships with cross-functional partners
• Lead, drive, and execute regular team events, offsites, and retreats
• Champion and support team culture by tracking, celebrating, and highlighting important team and employee milestones
• Contribute to initiatives and projects in addition to your core function

Qualifications

• Bachelor's degree and a minimum of 3 years of experience as an Executive Assistant
• Ability to maintain confidentiality and discretion
• Superior knowledge of and experience with G-Suite
• Ability to use emerging technology and tools
• Excellent verbal and written communication skills
• Incredible organizational skills; must be detail-oriented
• Timely and consistent responsiveness
• Outstanding ability to prioritize and multitask
• Ability to work in a fast-paced environment with shifting priorities
• Availability to perform job duties outside of normal office hours when necessary
• A true sense of ownership and are passionate about results
• You are a team player and able to coordinate with senior leaders
• You have a great sense of humor - even when meeting tough deadlines
• You are a creative problem-solver

Salary Range

Canada: the pay range for this role is $37 to $50.95 per hour.

This role will also be eligible for equity and benefits. Actual base pay will be determined based on permissible factors such as transferable skills, work experience, market demands, and primary work location. The base pay range provided is subject to change and may be modified in the future.

Effective January 2025, Faire employees will be expected to go into the office 2 days per week on Tuesdays and Thursdays. Additionally, hybrid in-office roles will have the flexibility to work remotely up to 4 weeks per year. Specific Workplace and Information Technology positions may require onsite attendance 5 days per week as will be indicated in the job posting.

Applications for this position will be accepted for a minimum of 30 days from the posting date.

Why you’ll love working at Faire

• We are entrepreneurs: Faire is being built for entrepreneurs, by entrepreneurs. We believe entrepreneurship is a calling and our mission is to empower entrepreneurs to chase their dreams. Every member of our team is taking part in the founding process.
• We are using technology and data to level the playing field: We are leveraging the power of product innovation and machine learning to connect brands and boutiques from all over the world, building a growing community of more than 350,000 small business owners.
• We build products our customers love: Everything we do is ultimately in the service of helping our customers grow their business because our goal is to grow the pie - not steal a piece from it. Running a small business is hard work, but using Faire makes it easy.
• We are curious and resourceful: Inquisitive by default, we explore every possibility, test every assumption, and develop creative solutions to the challenges at hand. We lead with curiosity and data in our decision making, and reason from a first principles mentality.

Faire was founded in 2017 by a team of early product and engineering leads from Square. We’re backed by some of the top investors in retail and tech including: Y Combinator, Lightspeed Venture Partners, Forerunner Ventures, Khosla Ventures, Sequoia Capital, Founders Fund, and DST Global. We have headquarters in San Francisco and Kitchener-Waterloo, and a global employee presence across offices in Toronto, London, and New York. To learn more about Faire and our customers, you can read more on our blog .

Faire provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, genetics, sexual orientation, gender identity or gender expression.

Faire is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. Accommodations are available throughout the recruitment process and applicants with a disability may request to be accommodated throughout the recruitment process. We will work with all applicants to accommodate their individual accessibility needs. To request reasonable accommodation, please fill out our Accommodation Request Form (https://bit.ly/faire-form)

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We believe the future is local. At the core of that future are our customers, a diverse and unique community of entrepreneurs who have taken a chance on themselves. We’re inspired by these dreamers who work today and every day for a better future for their communities. We are committed to building a community and sense of belonging here at Faire that reflects the customers we serve. We want to ensure that we hold ourselves to that commitment externally and internally because differences in perspectives, experiences, and ideas are what make us successful.

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