Executive Assistant to the CEO | Strategic Partner & Organizer

Aeternus; Toronto; On-site; CAD 70,000 - 110,000; Full time

Job summary

Aeternus is seeking an exceptional Executive Assistant to the CEO who thrives in complexity and operates with discretion to enable leadership and organizational growth. You will partner with Founding and Managing Partners to create order, clarity, and momentum in a fast-moving environment.

You’ll manage calendars, communications, and strategic meetings, prepare executive materials, coordinate travel, and support governance and special projects.

Qualifications

• 7+ years supporting senior executives, ideally a CEO, President, or Managing Partner.
• Experience operating in fast-paced, high-accountability environments.
• Exceptional organizational and priority-management skills.
• Outstanding verbal and written communication abilities.
• Demonstrated discretion and experience handling confidential information.
• Strong relationship-building and stakeholder-management capabilities.
• Experience supporting board governance activities is considered an asset.

Responsibilities

• Manage and optimize executive calendars and prioritization.
• Draft professional communications on behalf of executive leadership.
• Coordinate leadership meetings, agendas, briefing materials, and follow-ups.
• Prepare executive presentations, dashboards, and briefing documents.
• Oversee travel, events, and logistics for executives.
• Support strategic initiatives and maintain organized executive records.
• Ensure confidentiality and build trusted partnerships with internal and external stakeholders.

Skills

Executive support

Calendar management

Communication

Discretion

Relationship management

Prioritization

Stakeholder management

Office coordination

Education

Post-secondary education or equivalent

Tools

Microsoft 365 Suite

CRM systems

Project tracking tools

Virtual meeting platforms

Job description

Aeternus is seeking an exceptional Executive Assistant to the CEO who thrives in complexity and operates with discretion to enable leadership and organizational growth. You will partner with Founding and Managing Partners to create order, clarity, and momentum in a fast-moving environment.

You’ll manage calendars, communications, and strategic meetings, prepare executive materials, coordinate travel, and support governance and special projects.