Executive Assistant to SVP

RBC; Toronto; On-site; CAD 85,000 - 120,000; Full time

Job summary

RBC is seeking an experienced Executive Assistant to support the Senior Vice President of Engineering, Architecture and Innovation in Technology & Operations in Toronto. You will handle confidential admin tasks, manage schedules, coordinate travel, and prepare materials for leadership reviews with high professionalism.

The role requires proactive problem-solving, strong communication, and the ability to work across multiple teams and stakeholders in a fast-paced environment.

Qualifications

• 5+ years of Executive Assistant support experience in a large corporation.
• Proactive calendar management and SVP organization.
• Excellent verbal and written communication and interpersonal skills.
• Superior calendar management, scheduling, and prioritization abilities.
• Ability to work with senior executives and staff at various levels.

Responsibilities

• Provide executive administrative assistance with high confidentiality in a fast-paced environment.
• Manage SVP's calendar and coordinate with partners.
• Coordinate correspondence, agendas, and meeting materials.
• Prepare travel arrangements and itineraries with budgeting in mind.
• Oversee supplier relations, records, and expense processing.
• Support onboarding and technology needs for the team.
• Respond to inquiries and manage administrative duties.

Skills

Executive support

Calendar management

Travel coordination

Communication

Microsoft Office

Concur

Workday

Onboarding

Problem solving

Adaptability

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Concur Expense System

Workday

Job description

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to Senior Vice President, Engineering, Architecture and Innovation in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

Job Description

What is the opportunity?

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to Senior Vice President, Engineering, Architecture and Innovation in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment
• Manages the SVP's calendar demand with minimal input and direction and coordinates with key partners as required
• Coordinate and maintain senior executive's correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion
• Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources
• Manage the senior executive's and leadership team's supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities
• Predict and proactively meet the needs of the team, including support for onboarding new staff, assisting in managing technology requirements for the team, overseeing vacation policy and scheduling
• Manage inquiries to support the functions needs, take ownership and accountability for administrative duties

What will you need to succeed?

Must Have

• 5+ years of Executive Assistant support experience supporting executives at large corporations
• Proactive approach to keeping calendars and SVP organized
• Excellent verbal and written communication skills; excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Superior organizational skills specifically around calendar management, scheduling, ability to organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives
• Outstanding time management skills combined with a proven ability to pivot/adjust to changing priorities
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Experience with Concur Expense System, Workday
• Ability to thrive in an independent work setting and doesn't hesitate to share innovative ideas and best practices
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner

Nice to Have

• Ability to think beyond the task to the overall project objectives and improve processes, where possible
• Adaptability and openness to change
• Knowledge of RBC tools and resources to help manage the administrative requirements of a function

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address: RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City: Toronto

Country: Canada

Work hours/week: 37.5

Employment Type: Full time

Platform: TECHNOLOGY AND OPERATIONS

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-09-01

Application Deadline: 2026-09-14

Note

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.