Executive Assistant to SVP

RBC; Toronto; On-site; CAD 65,000 - 90,000; Full time

Job summary

RBC is seeking an experienced Executive Assistant to support the Senior Vice President of Engineering, Architecture and Innovation within Technology & Operations. The role requires handling confidential administrative duties, managing complex calendars, coordinating travel, and overseeing expenses with discretion.

The ideal candidate will bring 5+ years of executive support experience in large corporations, strong communication and organizational skills, and technical proficiency with MS Office,

Qualifications

• 5+ years of Executive Assistant support experience at large corporations.
• Proactive approach to calendar management for SVP level.
• Excellent verbal and written communication with diplomacy and tact.
• Superior organizational skills with scheduling and planning abilities.
• Strong interpersonal skills with senior management and executives.
• Ability to pivot to changing priorities in a fast-paced environment.
• Technically proficient with MS Word, PowerPoint, Excel, Outlook.
• Experience with Concur Expense System and Workday.
• Independent worker who shares ideas and best practices.

Responsibilities

• Provide executive administrative assistance with confidentiality in a fast-paced, deadline-driven setting.
• Manage SVP’s calendar with minimal input and coordinate with partners.
• Coordinate and maintain correspondence, calendar, and reporting; prioritize with discretion.
• Ensure meeting materials are prepared in advance (agendas, pre-reads).
• Coordinate complex travel arrangements and optimize budgets and resources.
• Handle supplier relations, records, and business expenses; approve expenses per authorities.
• Support onboarding of new staff and oversee tech needs and vacation scheduling.
• Respond to inquiries and own administrative duties for the function.

Skills

Executive support

Calendar management

Travel coordination

Communication

MS Office

Workday

Concur

Problem solving

Tools

Concur Expense

Workday

PowerPoint

Excel

Outlook

Job description

Job Description

What is the opportunity?

We are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to Senior Vice President, Engineering, Architecture and Innovation in Technology & Operations. The ideal candidate will possess a unique blend of administrative expertise, technical skills, and personal qualities that enable them to thrive in a fast-paced and dynamic environment. This individual will be responsible for handling a wide range of administrative and executive support tasks, maintaining confidentiality, and upholding the highest level of professionalism.

What will you do?

• Provide executive administrative assistance in support of the senior executive maintaining a high degree of confidentiality and accuracy within a fast-paced, deadline driven environment
• Manages the SVP’s calendar demand with minimal input and direction and coordinates with key partners as required
• Coordinate and maintain senior executive’s correspondence, calendar, and reporting, responding and prioritizing as appropriate and with discretion
• Ensures all required information for meetings is assembled in advance, including agendas, pre-reads and other materials
• Proactively manage complex travel arrangements/itinerary; ensuring seamless travel and efficient use of budgeting and resources
• Manage the seniorexecutive’s and leadership team’s supplier relations, maintain records and business expenses, and ensure invoices and bills are promptly paid; prepare and approve expenses according to delegated authorities
• Predict and proactively meet the needs of the team, including support for onboarding new staff, assisting in managing technology requirements for the team, overseeing vacation policy and scheduling
• Manage inquiries to support the functions needs, take ownership and accountability for administrative duties

What will you need to succeed?

Must Have

• 5+ years of Executive Assistant support experience supporting executives at large corporations
• Proactive approach to keeping calendars and SVP organized
• Excellent verbal and written communication skills; excellent interpersonal skills, diplomacy, tact, positive can-do attitude
• Superior organizational skills specifically around calendar management, scheduling, abilityto organize, plan, and schedule activities
• Strong interpersonal relationship skills in working effectively with various levels of staff, including senior management and executives
• Outstanding time management skills combined with a proven ability to pivot/adjust to changing priorities
• Technically savvy; highly proficient in Microsoft Word, Power Point, Excel, Outlook
• Experience with Concur Expense System, Workday
• Ability to thrive in an independent work setting and doesn’t hesitate to share innovative ideas and best practices
• Demonstrate initiative, positive and helpful attitude when dealing with others in a professional manner

Nice to Have

• Ability to think beyond the task to the overall project objectives and improve processes, where possible
• Adaptability and openness to change
• Knowledge of RBC tools and resources to help manage the administrative requirements of a function

Job Skills

Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC WATERPARK PLACE, 88 QUEENS QUAY W:TORONTO

City:

Toronto

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

TECHNOLOGY AND OPERATIONS

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-09-01

Application Deadline:

2026-09-14

Note** :**

Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.