Executive Assistant

RBC; Halifax; On-site; CAD 25,000 - 40,000; Part time

Job summary

RBC in Halifax is seeking an Executive Assistant to support the Vice President of Commercial Banking for Central and Western Nova Scotia. You will manage complex calendars, coordinate meetings, and prepare documentation to enable strategic decision-making.

This role requires discretion, strong communication, and the ability to build relationships with internal partners, clients, and staff while maintaining high confidentiality and delivering outstanding administrative support.

Qualifications

• 2–4 years' experience providing admin support to senior leaders.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint), Adobe Acrobat.
• Proactive problem-solving and strong decision-making.
• Excellent interpersonal and stakeholder management skills.
• Highly organized and detail-oriented with multitasking ability.
• Resourceful team player who can work independently.

Responsibilities

• Plan and monitor market operating expenses, staffing budgets, and event management.
• Schedule and administer the VP's calendar and prep for bookings.
• Prioritize VP time on high-impact activities.
• Manage correspondence and liaise between executives, staff, and clients.
• Support risk/compliance, transit routines, and office operations.
• Coordinate onboarding of new hires, including equipment and access.

Skills

Administrative support

Communication

Data entry

Time management

Office administration

Presentation software

Spreadsheet software

Teamwork

Attention to detail

Tools

Microsoft Office Suite

Job description

Job Description

What is the opportunity?

As the Executive Assistant supporting the Vice President Commercial Banking(Central and Western Nova Scotia), you will provide in-depth support in day-to-day management of teams in the Region.The primary purpose of this role is to help the VP maximize their time against top priorities in the market, impacting client loyalty, employee engagement, and business results. You will proactively recommend and implement changes to improve efficiency, team engagement, analyses, and build relationships with internal partners to support the VPs' work.

What will you do?

• Plan and monitor critical aspects of the market, such as operating expenses, staff cost budgets, the business unit's recognition programs, client and staff event management, and internal regional communications processes;
• Provide support to plan, organize and administer the VPs' calendar and ensures pre-preparation for all bookings;
• Prioritize the VPs' time against the highest impact activities;
• Actively manage incoming and outgoing correspondences and act as a point of contact between executives and employees/clients;
• Support the VP with risk and compliance requirements, transit routines, and overall market office operations;
• Prepare the VP for weekly, monthly and quarterly reviews & routines, including electronic documentation management and all information reporting; and
• Coordinate technical aspects of on-boarding of new hires, including equipment orders and system access setup.
• Uphold a strict level of confidentiality.

Must-have:

• 2 – 4 years' experience providing administrative support to senior leaders.
• Advanced knowledge of Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, and external partners.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Highly resourceful team-player, with the ability to also be extremely effective independently.

Nice-to-have

• Experience in the Financial Services sector

What's in it for you?

• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.
• Work in a dynamic, collaborative, progressive and high performing team
• Significant exposure to stakeholders across Canadian Banking and other business units.
• Access to various programs, resources and technology.
• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, and bonus structure.

Job Skills

Administrative Support, Communication, Data Entry, Detail-Oriented, Email Services, Office Administration, Presentation Software, Spreadsheet Software, Teamwork, Time Management, Word Processing Software

Additional Job Details

Address:

RBC WATERSIDE CENTRE, 1871 HOLLIS ST:HALIFAX

City:

Halifax

Country:

Canada

Work hours/week:

18.75

Employment Type:

Part time

Platform:

PERSONAL & COMMERCIAL BANKING

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

2026-09-02

Application Deadline:

2026-09-16

Note** : ** Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.