Executive Assistant to Partners - Billing & Engagement

Jobtailor; Calgary; On-site; CAD 65,000 - 90,000; Full time

Job summary

Jobtailor in Calgary, Alberta is seeking an Executive Assistant to support a portfolio of Partners within the Executive Assistant Group. You will manage client engagement processes, track time and expenses, and prepare letters, proposals, and presentations using Microsoft Office while upholding firm branding.

The role includes calendar management, travel arrangements, meeting and event coordination, and billing support.

Qualifications

• Post-secondary education and/or relevant experience
• Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint)
• Proven ability to learn customized software/tools
• Excellent customer service skills
• Proven team player
• Strong written and oral communication skills
• Curiosity and openness to AI and emerging technologies
• Outstanding time management and organizational skills
• Strategic thinking and ability to anticipate needs, solve problems and identify practical solutions
• Agility and flexibility in response to changing priorities and business needs
• Ability to exercise sound judgement regarding confidential and sensitive matters

Responsibilities

• Support a portfolio of Partners as part of the Executive Assistant Group
• Support the client engagement management process, including tracking and reporting time and expenses
• Run reports and maintain accurate client and contact data
• Play a key role in the billing process
• Create and format letters, proposals, presentations and reports using Microsoft tools and firm brand standards
• Coordinate virtual and in-person meetings and small internal and external events
• Liaise with designated teams for larger events
• Manage travel using the firm's dedicated agents and travel tool
• Independently manage multiple calendars
• Participate in meetings and learning events
• Engage in team initiatives and projects
• Provide short-term backup support for colleagues

Skills

Microsoft Office Proficiency

Client Engagement Management

Time Management

Organizational Skills

Customer Service

Team Player

Curiosity about AI

Strategic Thinking

Adaptability

Communication Skills

Education

Post-secondary education or equivalent experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Customized Software

Travel Tool

Job description

Jobtailor in Calgary, Alberta is seeking an Executive Assistant to support a portfolio of Partners within the Executive Assistant Group. You will manage client engagement processes, track time and expenses, and prepare letters, proposals, and presentations using Microsoft Office while upholding firm branding.

The role includes calendar management, travel arrangements, meeting and event coordination, and billing support.