Senior Executive Assistant — Hybrid (Calgary)

Alvarez & Marsal; Calgary; Hybrid; CAD 70,000 - 85,000; Full time

Benefits offered by this job

Discretionary bonus program

Hybrid work schedule

Job summary

Alvarez & Marsal (A&M) Tax in Calgary is seeking an Executive Administrative Assistant to support practice professionals with calendar management, correspondence, and document preparation. The role emphasizes discretion, reliability, and proactive problem-solving in a fast-paced setting.

You will manage multiple calendars, coordinate meetings, and maintain organized files while upholding confidentiality and professional standards.

Qualifications

• 7+ years of professional services environment experience.
• Background as an administrative assistant, legal assistant, or executive assistant supporting senior professionals.
• Strong follow-up discipline and the confidence to hold senior stakeholders accountable.
• Exceptional organizational and prioritization skills.
• Ability to handle tight deadlines and manage competing priorities.
• Ability to work independently, think critically, and solve problems with low supervision.
• Excellent verbal and written communication skills.
• Excellent computer and calendaring skills, including Microsoft Office Outlook, Word, Excel and PowerPoint.

Responsibilities

• Prepare, review, format, and organize correspondence, meeting materials, presentations, and business documents.
• Track deliverables and follow up with partners and stakeholders to ensure work is completed accurately, on time, and in an organized manner.
• Coordinate meetings, agendas, logistics, and follow-up actions, ensuring accountability and execution.
• Anticipate needs, identify gaps, and resolve issues independently.
• Proactively manage complex calendars, shifting priorities, and critical deadlines.
• Support practice management and administrative organization, including file management, document tracking, and workflow coordination.
• Maintain a high level of professionalism, discretion, and sound judgment in handling confidential and sensitive matters.
• Create structure in a dynamic environment by improving processes, keeping matters on track, and ensuring nothing falls through the cracks.

Skills

Executive support

Calendar management

Microsoft Office

Communication

Problem solving

Independent work

Tools

Outlook

Word

Excel

PowerPoint

Job description

Alvarez & Marsal (A&M) Tax in Calgary is seeking an Executive Administrative Assistant to support practice professionals with calendar management, correspondence, and document preparation. The role emphasizes discretion, reliability, and proactive problem-solving in a fast-paced setting.

You will manage multiple calendars, coordinate meetings, and maintain organized files while upholding confidentiality and professional standards.