Executive Assistant to Leadership — Government & Tech

Q-Block Computing; Ottawa; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Extended health care (including dental

Life insurance

Job summary

Q-Block Computing in Ottawa, ON is seeking an Executive Assistant to serve as the operational backbone of its leadership team. The role manages calendars, travel, correspondence, and meetings across a fast-moving environment that engages government, industry, and international partners.

The successful candidate is organized, discreet, and proactive, handling sensitive information with professionalism and coordinating with senior officials, defense industry executives, and technical staff.

Qualifications

• Diploma or degree in Business Administration or related field.
• 2+ years in executive assistant or office management roles.
• Excellent organizational skills and attention to detail.
• Strong written and verbal English communication.
• Proficiency with Microsoft 365 suite.

Responsibilities

• Manage executive calendars, travel, and schedules across time zones.
• Prepare briefing notes, agendas, and materials for executives.
• Coordinate logistics for meetings, board sessions, and government engagements.
• Maintain filing systems for contracts and corporate records.
• Process expenses and liaise with external accounting.
• Support onboarding, events, and vendor coordination.
• Maintain discretion with confidential information.
• Oversee Ottawa office operations.
• Foster ownership, clarity, and high standards company-wide.

Skills

Organizational skills

English communication

Discretion

Microsoft 365

Calendar management

Travel coordination

Education

Business Administration degree

Tools

Microsoft 365

CRM tools

Document management systems

Job description

Q-Block Computing in Ottawa, ON is seeking an Executive Assistant to serve as the operational backbone of its leadership team. The role manages calendars, travel, correspondence, and meetings across a fast-moving environment that engages government, industry, and international partners.

The successful candidate is organized, discreet, and proactive, handling sensitive information with professionalism and coordinating with senior officials, defense industry executives, and technical staff.