Executive Assistant to Leadership | Global Scheduling & Events

Kainos; Toronto; On-site; CAD 60,000 - 90,000; Full time

Job summary

Kainos in Toronto is seeking an experienced Executive Assistant to support the Executives and Workday Services Business Unit. You will manage calendars across time zones, prepare agendas, and coordinate travel and events to a high standard.

The role requires a proactive, discrete communicator with at least two years in senior admin support, strong Office 365 skills, and the ability to prioritise in a fast-paced environment across multiple stakeholders.

Qualifications

• Minimum of 2 years' experience as an Executive Assistant, supporting C-suite and/or Board members.
• Proven ability to manage multiple priorities and calendar coordination across time zones.
• Strong written and verbal communication with confidential information.
• Proactive approach to process improvement and stakeholder management.

Responsibilities

• Diary management across multiple time zones for executives and leaders.
• Plan and coordinate meetings, prepare agendas, notes, and action items.
• Create, format, and quality-check presentations and reports for leadership audiences.
• Arrange comprehensive travel itineraries and expenses processing.
• Host and support virtual events and town halls using Teams.
• Collaborate with internal and external stakeholders to ensure consistent, high-quality support.

Skills

Diary management

Meeting coordination

Communication

Time management

Tools

Office 365 Suite

Workday

SharePoint

Job description

Kainos in Toronto is seeking an experienced Executive Assistant to support the Executives and Workday Services Business Unit. You will manage calendars across time zones, prepare agendas, and coordinate travel and events to a high standard.

The role requires a proactive, discrete communicator with at least two years in senior admin support, strong Office 365 skills, and the ability to prioritise in a fast-paced environment across multiple stakeholders.