Executive Assistant to Global Tech & Data Leaders

Canada Pension Plan Investment Board; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

CPP Investments is seeking an Executive Assistant to support four Managing Directors in Technology & Data in a fast-paced environment. You will manage complex calendars, coordinate meetings, travel, and prepare important documents with a keen eye for detail.

The role requires 6+ years of administrative experience, strong English communication, advanced MS Office skills, and the ability to handle confidential information while aligning priorities across leaders.

Qualifications

• 6+ years of administrative support experience in a fast-paced, professional environment.
• Experience supporting senior professionals, managing competing priorities and exercising sound judgment and discretion.
• Demonstrated experience managing complex calendars, coordinating high-profile meetings and events, arranging travel and processing expense reimbursements.
• Strong written and verbal communication skills in English.
• Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook, with an interest in learning new applications.
• Experience in financial services or a related industry is an asset.

Responsibilities

• Provide proactive administrative and coordination support to four Managing Directors and their broader teams, helping manage competing priorities and maintain an effective operating rhythm
• Manage complex calendars and coordinate internal and external meetings, calls, room bookings and logistics across global departments and offices
• Coordinate complex global travel arrangements and itineraries, including related administrative and expense processes
• Prepare and coordinate Executive- and department-level documents and submissions, ensuring accuracy, attention to detail and timely delivery
• Anticipate meeting requirements, help ensure leaders are prepared and support the coordination and follow-through of action items and critical internal processes
• Coordinate department and team events, employee onboarding and meetings with external partners, assistants, vendors and other stakeholders
• Partner closely with other Executive Assistants and teams to improve coordination and efficiency, while handling sensitive and confidential matters with discretion

Skills

Administrative support

Calendar management

Travel coordination

Communication

Discretion

Education

College diploma or bachelor’s degree

Job description

CPP Investments is seeking an Executive Assistant to support four Managing Directors in Technology & Data in a fast-paced environment. You will manage complex calendars, coordinate meetings, travel, and prepare important documents with a keen eye for detail.

The role requires 6+ years of administrative experience, strong English communication, advanced MS Office skills, and the ability to handle confidential information while aligning priorities across leaders.