Executive Assistant

CPP Investments | Investissements RPC; Toronto; On-site; CAD 65,000 - 95,000; Full time

Job summary

CPP Investments in Toronto is seeking an Executive Assistant to support four department-aligned Managing Directors within Technology & Data. You will manage complex calendars, coordinate meetings and travel, and prepare board-level documents with discretion.

Ideal candidates have 6+ years in administrative support, strong English communication, and advanced Microsoft Office skills. A professional, fast-paced environment awaits with opportunities for collaboration across the organization.

Qualifications

• 6+ years of administrative support experience in a fast-paced, professional environment.
• Experience supporting senior professionals, managing competing priorities and exercising sound judgment and discretion.
• Demonstrated experience managing complex calendars, coordinating high-profile meetings and events, arranging travel and processing expense reimbursements.

Responsibilities

• Provide proactive administrative and coordination support to four Managing Directors and their broader teams, helping manage competing priorities and maintain an effective operating rhythm
• Manage complex calendars and coordinate internal and external meetings, calls, room bookings and logistics across global departments and offices
• Coordinate complex global travel arrangements and itineraries, including related administrative and expense processes
• Prepare and coordinate Executive- and department-level documents and submissions, ensuring accuracy, attention to detail and timely delivery
• Anticipate meeting requirements, help ensure leaders are prepared and support the coordination and follow-through of action items and critical internal processes
• Coordinate department and team events, employee onboarding and meetings with external partners, assistants, vendors and other stakeholders
• Partner closely with other Executive Assistants and teams to improve coordination and efficiency, while handling sensitive and confidential matters with discretion

Education

College diploma or bachelor’s degree

Tools

Microsoft Office

Job description

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

Purpose. Performance. People. Joining CPP Investments means joining one of the world’s most admired and respected institutional investors to drive a single mandate: to deliver strong, sustainable returns for generations of Canadians.

With a long-term horizon and global reach, we deploy capital at scale across public and private markets. Our size, stability, and disciplined investment philosophy allow us to pursue complex opportunities and build enduring partnerships worldwide.

For our people, this means meaningful work with tangible impact, real opportunity, and collaboration with exceptional colleagues who value partnership and performance. Here, you’ll contribute to outcomes that matter alongside team members committed to excellence and shared success.

The Role

As an Executive Assistant, you will support four department‑aligned Managing Directors within Technology & Data, serving as a key coordination point across their priorities and leadership engagements. You will proactively manage complex calendars and competing demands, establish an effective operating rhythm, and anticipate needs to help maximize leadership effectiveness and focus. Success in this role requires strong judgment, discretion, and the ability to connect priorities and look beyond individual calendars.

The Team

Technology & Data provides the technology and data capabilities that support CPP Investments and its investment activities. The Executive Assistant will work across four department‑aligned Managing Directors, helping coordinate priorities, activities and administrative requirements while partnering closely with Executive Assistants and teams across the organization.

Accountabilities

• Provide proactive administrative and coordination support to four Managing Directors and their broader teams, helping manage competing priorities and maintain an effective operating rhythm
• Manage complex calendars and coordinate internal and external meetings, calls, room bookings and logistics across global departments and offices
• Coordinate complex global travel arrangements and itineraries, including related administrative and expense processes
• Prepare and coordinate Executive- and department‑level documents and submissions, ensuring accuracy, attention to detail and timely delivery
• Anticipate meeting requirements, help ensure leaders are prepared and support the coordination and follow‑through of action items and critical internal processes
• Coordinate department and team events, employee onboarding and meetings with external partners, assistants, vendors and other stakeholders
• Partner closely with other Executive Assistants and teams to improve coordination and efficiency, while handling sensitive and confidential matters with discretion

What You Bring

• College diploma or bachelor’s degree
• 6+ years of administrative support experience in a fast‑paced, professional environment
• Experience supporting senior professionals, managing competing priorities and exercising sound judgment and discretion
• Demonstrated experience managing complex calendars, coordinating high‑profile meetings and events, arranging travel and processing expense reimbursements
• Strong written and verbal communication skills in English
• Advanced knowledge of Microsoft Office, including Word, Excel, PowerPoint and Outlook, with an interest in learning new applications
• Experience in financial services or a related industry is an asset

You are motivated to contribute to something larger than yourself, approach complex challenges with rigor, and hold yourself to high standards in a collaborative, performance‑driven environment.

We provide colleagues with cutting‑edge AI tools, dedicated learning time, and practical support to help them deliver with greater impact.

Inclusion & Accessibility

CPP Investments is committed to equitable access to employment and building a workforce that reflects diverse talent and perspectives. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.

Attention: Protect Yourself from Fraud

CPP Investments is committed to a secure and transparent recruitment process. We will never ask candidates for payment or financial information at any stage of hiring. All legitimate opportunities are posted on our careers page, and communications will come from our applicant tracking system, Workday.

CPP Investments may use AI tools to help screen and assess applicants by analyzing resumes and applications for relevant skills and experience. These tools support, but do not replace, human decision-making.