Executive Assistant to COO — Strategic, Onsite Edmonton

Wellington Chrysler Dodge Jeep Ram; Edmonton; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Vehicle purchase plan

Company events

Employee assistance

Professional development

Job summary

AutoCanada is seeking an Executive Assistant to support the Chief Operating Officer in Edmonton. This position is in office and requires strong organization, discretion and the ability to keep day-to-day operations running smoothly.

You will manage complex calendars across multiple time zones, arrange travel, prepare briefing materials, and coordinate meetings with senior leaders, the Board, and external partners.

Qualifications

• Must have executive assistant experience.
• Diploma or degree in business/office admin.
• Experience with board of directors management.
• Comfortable using AI for business tasks.
• Minimum 5 years supporting senior executives.
• Ability to manage competing priorities with discretion.
• Excellent written and verbal communication.
• High integrity with handling confidential information.

Responsibilities

• Provide high-level executive support to the COO.
• Manage complex calendars across multiple time zones.
• Coordinate travel arrangements and expense reporting.
• Liaise with senior leaders, Board, OEM partners and external stakeholders.
• Lead executive projects and track actions.
• Prepare agendas, presentations, and briefing materials.
• Coordinate governance documents with Legal and signatures.
• Support updates to governing bodies and provincial regulators.
• Plan the Chairman’s Program including vendor coordination and events.

Skills

Executive support

Calendar management

Board governance

Travel coordination

Expense reporting

Confidential data handling

Communication skills

AI for business

Prioritization

Education

Business Administration degree

Job description

AutoCanada is seeking an Executive Assistant to support the Chief Operating Officer in Edmonton. This position is in office and requires strong organization, discretion and the ability to keep day-to-day operations running smoothly.

You will manage complex calendars across multiple time zones, arrange travel, prepare briefing materials, and coordinate meetings with senior leaders, the Board, and external partners.