Executive Assistant - Head Office

Wellington Chrysler Dodge Jeep Ram; Edmonton; On-site; CAD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive pay

Vehicle purchase plan

Company events

Employee assistance

Professional development

Job summary

AutoCanada is seeking an Executive Assistant to support the Chief Operating Officer in Edmonton. This position is in office and requires strong organization, discretion and the ability to keep day-to-day operations running smoothly.

You will manage complex calendars across multiple time zones, arrange travel, prepare briefing materials, and coordinate meetings with senior leaders, the Board, and external partners.

Qualifications

• Must have executive assistant experience.
• Diploma or degree in business/office admin.
• Experience with board of directors management.
• Comfortable using AI for business tasks.
• Minimum 5 years supporting senior executives.
• Ability to manage competing priorities with discretion.
• Excellent written and verbal communication.
• High integrity with handling confidential information.

Responsibilities

• Provide high-level executive support to the COO.
• Manage complex calendars across multiple time zones.
• Coordinate travel arrangements and expense reporting.
• Liaise with senior leaders, Board, OEM partners and external stakeholders.
• Lead executive projects and track actions.
• Prepare agendas, presentations, and briefing materials.
• Coordinate governance documents with Legal and signatures.
• Support updates to governing bodies and provincial regulators.
• Plan the Chairman’s Program including vendor coordination and events.

Skills

Executive support

Calendar management

Board governance

Travel coordination

Expense reporting

Confidential data handling

Communication skills

AI for business

Prioritization

Education

Business Administration degree

Job description

Position: Executive Assistant
Location: In office, Edmonton, AB
Classification: Full-Time, Immediate Hire, Onsite
Salary: to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

• Provide high-level executive support to the Chief Operating Officer, including complex calendar management across multiple time zones, meeting coordination, travel arrangements, and expense reporting.
• Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups across multiple initiatives.
• Serve as a trusted liaison between the COO, senior leaders, Board members, governing bodies, OEM partners, and external stakeholders.
• Manage executive projects and activities supporting key organizational priorities, strategic initiatives, and operational effectiveness.
• Prepare and review agendas, presentations, correspondence, and briefing materials with a high degree of accuracy, professionalism, and confidentiality.
• Coordinate leadership, Board, OEM, and high-level partner meetings, including agenda preparation, minute-taking, action tracking, and follow-up.
• Coordinate with Legal to manage execution of legal, governance, and confidential documents, including signatures and notaries.
• Support updates, reporting, and communications with governing bodies and provincial regulators.
• Lead planning and coordination of the annual Chairman’s Program, including performance tracking, communications, vendor coordination, and event logistics.

What are the must haves…

• Previous automotive experience is an asset, and Executive Assistant experience a must.
• Diploma or degree in Business Administration, Office Administration, or a related field.
• Experience working with board of directors management
• Familiar and comfortable working with AI for business and exceptionally resourceful while using technology.
• Minimum of 5 years of experience supporting senior executives, preferably within a corporate or fast-paced environment.
• Ability to self-govern, resilient and solution oriented.
• Proven ability to manage competing priorities with accuracy, discretion, and sound judgment.
• Exceptional written and verbal communication skills with a professional and polished approach.
• High level of integrity with demonstrated experience handling sensitive and confidential information.

The Perks.

• Competitive Compensation andBenefitsPackage
• Employee Vehicle Purchase & Service Plans
• Company-wide appreciation events and contests throughout the calendar year
• Employee and Family Assistance Programs
• Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already?

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. AutoCanada is committed to collaborating with and providing reasonable accommodations to individuals with disabilities. If you need accommodation during the recruitment process, please inform your recruiter.