Executive Assistant to Chief Executive Officer and General Counsel

Starlight Investments; Toronto; On-site; CAD 70,000 - 90,000; Full time

Job summary

Starlight Investments is seeking an Executive Assistant to the CEO. This role involves providing comprehensive administrative support, managing schedules, overseeing travel, and handling communication with discretion. Ideal candidates will have a Bachelor's degree, at least 5 years of experience, and exceptional organizational skills. Starlight offers a competitive salary and benefits, promoting a diverse, inclusive culture.

Benefits

Competitive and equitable compensation

Comprehensive benefits packages

Leadership and mentorship programs

Personal and Cultural days

Employer matching Group Retirement Savings Plan

Qualifications

• Minimum of 5 years’ experience as an Executive Assistant.
• Prior experience in high-pressure confidential environments.
• Tech-savvy with strong skills in office software.

Responsibilities

• Provide high-level executive support to the CEO and executives.
• Coordinate travel arrangements and manage calendars.
• Facilitate communication and manage professional relationships.

Skills

Time Management

Organizational Skills

Communication Skills

Discretion

Proficiency in Microsoft Office

Education

Bachelor’s Degree in Business Administration or Communications

Tools

Google Workspace

Zoom Meetings

Asana

Trello

Job description

Located in Etobicoke, on the subway line, Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant.

Executive Assistant to Chief Executive Officer and General Counsel

As a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities. This includes overseeing travel arrangements, calendar scheduling, internal and external communications, and coordinating special projects as needed, all while exercising the utmost discretion and professionalism.

Duties and Responsibilities

• Provide direct administrative and office management support to the Executive team;
• Proactively prioritize and align executive schedules with key priorities, helping to manage their time efficiently, blocking off time for high-priority tasks and minimizing distractions;
• In conjunction with Starlight’s preferred travel agency, plan and book all travel arrangements, including flights, accommodations, preferences and itineraries, with a focus on maximizing the executive’s time and comfort. Stay abreast of potential challenges (e.g., flight delays, local transport) and provide contingency plans;
• Act as a liaison between executive members and other team members, clients, or partners. This involves managing professional relationships, communicating key information, and where required, and helping to resolve issues before they reach the executive;
• Review and refine documents, reports, and correspondence intended for executive signatures, ensuring accuracy in format, content, grammar, and spelling, and make necessary edits to maintain a high standard of quality;
• Facilitate communication to department managers, business unit leaders, and project managers as per the direction of the Executives;
• Manage Executives' expenses by entering into corporate system and allotting costs accordingly by property and / or project;
• Coordinate logistics for investor meetings, including property tours, quarterly meetings, and Annual General Meetings, ensuring all details run smoothly and professionally. Act as a front-facing representative, providing high-level support and a seamless experience for investors;
• Coordinate and manage high-profile events or functions, ensuring all logistics are taken care of, and the event aligns with the company’s image and objectives;
• Maintain a high level of professionalism in all interactions with co-workers, visitors, investors, and other individuals at all times. Treat all responsibilities with the utmost discretion;
• Represent the executives and the company at events or in meetings with clients, partners, and internal teams;
• Occasional after-hours communication will be required to ensure seamless travel arrangements and address any emergency situations;
• Assist with special projects and any additional duties as necessary.

Qualifications

The Executive Assistant will possess a Bachelor’s Degree in Business Administration, Communications or equivalent experience over formal education; a minimum of 5 years’ experience as an Executive Assistant, ideally supporting senior executives or in a fast-paced corporate environment with prior experience in confidential high-pressure settings; have excellent time management and organizational skills; exceptional communication skills with high level of discretion and have the ability to handle sensitive / confidential information; must be proficient in calendar management, travel coordination, expense reporting, event planning and / or project management; will be tech-savvy with strong skills in Microsoft Office, Google Workspace, Zoom Meetings, and sometimes project Management tools like Asana or Trello. This candidate will be proactive, adaptable and resourceful; have strong judgement and decision-making ability; and be comfortable interacting with board members and investors. An executive support certificate (Certified Administrative Professional - CAP), or similar is an asset.

Application

Qualified candidates can submit their resume via . We thank you for your interest in this role, however, only those selected for further consideration will be contacted.

Starlight Investments

Starlight Investments is a leading global real estate investment and asset management firm. Established in 2011 and privately owned, Starlight has grown to a dynamic team of 360+ professionals who manage over $25 billion of direct real estate and real estate investment securities. Offering a range of investment vehicles across various real estate strategies, we are a developer and asset manager of over 77,000 multi-residential suites and over 9 million square feet of commercial property space. Holding Canada’s largest portfolio of multi-family assets, we have a strong focus and commitment to creating a positive impact for our communities. To learn more about Starlight, please visit www.starlightinvest.com or follow the company on .

Starlight’s People Value Proposition

• Diverse multi-generational workforce
• Competitive and equitable compensation
• Employer matching Group Retirement Savings Plan
• Comprehensive benefits packages including Health and lifestyle spending accounts
• Maternity leave top-up
• Leadership and mentorship programs
• Investment opportunities in Starlight funds
• Seasonal office hours
• Award-winning Environmental Social Governance (ESG) Strategy
• Personal and Cultural days
• Designated CPA Training Facility

Starlight’s total compensation framework is comprised of annual base salary, discretionary bonus and company benefits such as medical and wellness, Group RSP and other incentives.

Diversity, Equity and Inclusion

Starlight is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that the company operates in. We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including but not limited to women, persons with disabilities, visible minorities (racialized), Black, Indigenous Peoples and persons of any gender identity and sexual orientation.

Environmental Social Governance (ESG)

As one of the largest rental housing providers in Canada, Starlight’s focus on ESG is aligned with the company’s broader purpose to invest with impact and drive social and economic growth through real estate. This focus shapes business operations and influences interactions with employees, investors, partners and communities.

WP Osborne is a privately-owned search firm delivering full-service recruitment expertise for over 20 years to a broad range of clients in the real estate industry. Our expertise extends across every major asset class including multi-residential, office, industrial, retail, mixed-use, condo, hotels, and senior living across the functions of asset management, investments, development, construction, leasing, property management, portfolio management, finance, marketing, IT, HR and strategy.

Reference : 1392 – Executive Assistant

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Chief Executive Officer • Etobicoke, ON, Canada