Executive Assistant to CEO — Strategic Calendar & Travel

First National Financial LP; Toronto; On-site; CAD 76,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package

Career advancement opportunities

Job summary

First National Financial LP is seeking an Executive Assistant to provide high-level administrative support to the President and CEO. You will proactively manage the CEO’s calendar, coordinate complex schedules, arrange travel, and ensure follow-through across stakeholders to enable focus and impact.

As a trusted partner, you will handle confidential matters with discretion while supporting board meetings and critical initiatives in a fast-paced financial services environment.

Qualifications

• Minimum 5 years of experience supporting senior leaders (C-Suite, EVP, SVP).
• Strong calendar management, executive coordination, and meeting preparation skills.
• Advanced proficiency in Microsoft Office (Outlook, Teams, PowerPoint, Word, Excel).
• Exceptional written and verbal communication skills with strong attention to detail.
• Highly organized, proactive, and resourceful with the ability to work independently.

Responsibilities

• Manage the CEO’s calendar—schedule appointments, meetings, events with stakeholders.
• Act as a key point of contact for internal and external stakeholders, handling confidential matters.
• Greet visitors scheduled to meet with CEO and manage onboarding for meetings.
• Track and prioritize critical items, deadlines, actions, decisions, and follow-ups.
• Review and prioritize incoming communications from shareholders, investors, brokers, clients, and mortgagors.
• Support the CEO in preparing for board meetings.

Skills

Calendar management

Executive coordination

Communication skills

Discretion

Interpersonal skills

Time management

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

First National Financial LP is seeking an Executive Assistant to provide high-level administrative support to the President and CEO. You will proactively manage the CEO’s calendar, coordinate complex schedules, arrange travel, and ensure follow-through across stakeholders to enable focus and impact.

As a trusted partner, you will handle confidential matters with discretion while supporting board meetings and critical initiatives in a fast-paced financial services environment.