Executive Assistant to CEO | AI-Driven Ops & Growth

Talent Harbour; Burnaby; Sur place; CAD 75 000 - 100 000; Plein temps

Avantages offerts par ce poste

Bonus opportunity

Growth opportunities

Philanthropy involvement

Entrepreneurial culture

Résumé du poste

Talent Harbour is seeking an Executive Assistant to support the CEO of a boutique Family Office Investment & Acquisitions firm in Burnaby. The role involves managing calendars, communications, and projects across acquisitions, AI, marketing, events, and office operations, with opportunities to shape growth and operations.

Ideal candidates bring proven executive support experience, exceptional organization, strong communication, and enthusiasm for leveraging AI tools to boost productivity and

Qualifications

• Proven experience in executive assistance, business operations, project management, or social media/marketing.
• Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills, with strong proofreading, editing, and content development abilities.
• Strong attention to detail.
• Experience managing social media platforms and creating engaging, professional content.
• Enthusiastic about leveraging AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, communication, and content creation.
• Tech-savvy, with proficiency in Microsoft Office, HubSpot, and other modern business tools.
• Proactive, resourceful, adaptable, and able to anticipate needs before they arise.
• Exercises sound judgment and handles confidential information with the highest level of discretion.
• Alignment with Christian values, as they support faith-based initiatives and organizations.

Responsabilités

• Manage the CEO's calendar, communications, travel, and day-to-day priorities.
• Collaborate closely with the CEO's wife and the COO to ensure smooth and efficient operations.
• Support acquisitions through research, due diligence, and administrative coordination.
• Manage and grow the company's social media presence, including planning, proofreading, editing, and developing engaging content using company knowledge, AI tools, and effective marketing strategies.
• Embrace AI tools such as ChatGPT, Claude, and other emerging technologies to improve productivity, research, content creation, communication, and business operations.
• Oversee office administration and vendor relationships.
• Organize company events, team meetings, and presentations.
• Conduct research, prepare reports, presentations, correspondence, and assist with budgeting.
• Take ownership of special projects and adapt to new responsibilities as the CEO's needs and business priorities evolve.

Connaissances

Executive support

Project management

Social media

Content development

AI tools

Communication

Organization

Discretion

Multitasking

Outils

HubSpot

Microsoft Office

Description du poste

Talent Harbour is seeking an Executive Assistant to support the CEO of a boutique Family Office Investment & Acquisitions firm in Burnaby. The role involves managing calendars, communications, and projects across acquisitions, AI, marketing, events, and office operations, with opportunities to shape growth and operations.

Ideal candidates bring proven executive support experience, exceptional organization, strong communication, and enthusiasm for leveraging AI tools to boost productivity and