Executive Assistant Senior (Supporting Executive Office)

RSM Canada; Toronto; On-site; CAD 62,000 - 88,000; Full time

Job summary

A leading professional services firm in Toronto is seeking an Executive Assistant Senior to support the Executive Office. The role involves managing schedules, coordinating travel, and ensuring efficient communication within the team. The ideal candidate will possess strong organizational skills and a high level of professionalism, with a proven track record in similar roles. This position offers a dynamic work environment and opportunities for professional growth.

Benefits

Competitive benefits and compensation package

Flexibility in schedule

Qualifications

• 3+ years of relevant experience in a related field.
• Previous experience supporting leaders preferred.

Responsibilities

• Manage calendars, travel arrangements, and meeting logistics.
• Prepare and proofread communications and reports.
• Handle confidential correspondence and maintain professionalism.

Skills

Communication

Organization

Time Management

Attention to Detail

People Skills

Proofreading

Education

Diploma

3+ years of experience

Tools

Microsoft Office

SharePoint

MS Teams

PowerPoint

Job description

Executive Assistant Senior (Supporting Executive Office) page is loaded

Executive Assistant Senior (Supporting Executive Office)

Apply locations Toronto time type Full time posted on Posted 10 Days Ago job requisition id JR113037

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

The executive assistant senior will provide skilled and efficient support to RSM Canada’s Executive Office.

The executive assistant senior, under minimal supervision, will be responsible for all day-to-day activities, including strategic calendar and schedule management, execution of travel arrangements/expense reimbursement and coordination of logistics for internal and external meetings. May be responsible for proofreading communications, compiling reports and other special projects, as needed.

This position requires a high level of professionalism, confidentiality, and a sense of urgency.

Essential Duties:

• Works collaboratively with the executive assistant manager to provide support across the enterprise particularly during peak times

• Maintain calendar appointments and ensure that meetings are scheduled in advance and prioritized accordingly.

• Coordinate travel arrangements (flights, cars, hotels and meals, etc.).

• Submit expense reports in a timely manner.

• Be responsible for meeting management administration, including handling meeting invitations and logistics, tracking attendees, taking notes and following up with action items.

• Maintain daily, weekly, and monthly to-do lists, with follow-ups accordingly.

• Routinely handle confidential correspondence.

• Take ownership of projects and/or events as assigned including conducting research, organizing details and following through with execution.

• Prepare and proofread information, including correspondence,

• PowerPoint slides, handouts and spreadsheets, ensuring a professional and consistent appearance.

• Independently compile data from a variety of resources and prepare appropriate reports and/or documentation.

• Review invoices and/or charges on firm-issued purchasing card for accuracy and reconcile in a timely manner, as needed.

• Deliver a consistent and positive experience.

• Act as a liaison between ESS and other firm client service departments and/or others outside of the firm as appropriate.

• Share knowledge of firm systems, tools and industry knowledge when appropriate.

• Collaborate with other executive assistants globally, including identifying and establishing best practices.

• Perform other duties as assigned.

EDUCATION

• Diploma or 3+ years of experience in related field

TECHNICAL/SOFT SKILLS

• Intermediate Microsoft Office skills, ability to learn programs/software utilized by the firm; especially, SharePoint, MS Teams, PowerPoint

• Ability to communicate, effectively with a diverse audience

• Effective organization, prioritization and time management skills, and strong attention to detail

• Excellent people skills

• Strong grammar and proofreading skills and experience

• Ability to prepare presentations including charts, graphics and tables, speaker notes and handouts, etc.

• Ability to balance multiple tasks and projects

SPECIAL REQUIREMENTS SPECIFC TO JOB

• Must be punctual and able to adapt to changing schedules

• Ability to convey instructions clearly and concisely and be responsive when required

• Maintains professionalism in demeanor, conversation and attire

• Must be in office 3 days a week

EXPERIENCE

• 3+ years of relevant experience in a related field or area

• Previous experience supporting leaders, preferred

LEADERSHIP SKILLS

• Ability to facilitate discussions with leaders

• Ability to manage at a macro level and identify when a refined approach is necessary

• Has the ability to respond positively to changing circumstances, seeks and implements change to drive business improvement and serves as a model of the change

At RSM, we offer a competitive benefits and compensation package for all our people.We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmcanada.com/careers/life-at-rsm/rewards-and-benefits.html .

RSM does not tolerate discrimination and/or harassment based on race; colour; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the Canadian uniformed service; Canadian Military/Veteran status ; pre-disposing genetic characteristics or any other characteristic protected under applicable provincial employment legislation.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [e-mail] .

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $62,500 - $87,500