Executive Assistant - Project Assistant/Operations

Options Consulting Solutions; Greater Toronto Area; On-site; CAD 75,000 - 106,000; Full time

Job summary

A leading company in the staffing and recruiting industry is seeking a proactive Executive Assistant to support a senior executive. The role involves traditional EA tasks along with project administration and creating engaging presentations. The ideal candidate will have strong business acumen and excellent communication skills, contributing to a dynamic and inclusive workplace culture.

Benefits

Competitive salary

Benefits package

Pension

Bonus

Opportunities for growth

Flexible work arrangements

Qualifications

• 3-10 years of experience as an Executive Assistant or similar role.
• Proficient in Microsoft Office Suite.

Responsibilities

• Manage complex calendars and coordinate travel arrangements.
• Assist in project management and track key projects.
• Develop impactful PowerPoint presentations.

Skills

Communication

Attention to Detail

Problem-Solving

Tools

Microsoft Office Suite

Job description

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Executive Assistant – Operations, Projects and Presentations

We’re seeking a dynamic, proactive and highly organized Executive Assistant to support a senior executive in a very busy organization. This is not your traditional Executive Assistant role, while there will be the “traditional” EA responsibilities, this role is much more and requires someone who has experience driving business, project administration, and creating enticing presentations used for a variety of audiences and committees. We are looking for individuals who can demonstrate strong business acumen, emotional intelligence, driving projects through to completion.

Key Responsibilities:

• Executive Support: Manage complex calendars, schedule meetings, and coordinate travel arrangements, ensuring smooth and efficient operations for the executive’s extended team
• Expense Management: Track and process expense reports, ensuring timely and accurate submissions.
• Project Administration: Assist in the management and tracking of key projects, collaborating with teams to ensure deadlines are met and milestones are achieved. Holding teams accountable for deadlines and ensuring communication is maintained.
• Presentation Creation: Develop visually appealing and impactful PowerPoint decks and other presentation materials, ensuring content is concise, clear, and professional.
• Communication & Coordination: Act as a liaison between leadership and internal/external stakeholders, maintaining clear communication and smooth workflows.

Qualifications:

• 3-10 years of experience as an Executive Assistant or in a similar administrative support role.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with travel coordination and expense management.
• Excellent communication skills, both written and verbal.
• High attention to detail and ability to manage multiple tasks efficiently.
• Creative and capable of designing engaging presentations that resonate with audiences.
• Ability to maintain confidentiality and handle sensitive information.
• A proactive, solution-oriented mindset with a strong ability to anticipate needs and problem-solve.

Why Work Here:

Competitive salary, benefits package, pension and bonus

• A dynamic and inclusive workplace culture
• Opportunities for growth and career development.
• Flexible work arrangements but majority of time in-office.

If you’re a detail-oriented, organized professional with a creative flair and experience driving work forward along with exceptional executive support, we’d love to hear from you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Management

• Industries

  Staffing and Recruiting

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