Executive Assistant / Personal Assistant to CEO

H3M Environmental Ltd; Calgary; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support its dynamic CEO. This role offers a unique blend of corporate and personal support tasks, requiring strong organizational skills and discretion. You will manage calendars, handle communication, and assist with project management while also coordinating personal errands and travel arrangements. Join a collaborative work culture that values professionalism and offers competitive compensation, where your contributions will directly impact the company's strategic goals and the CEO's personal commitments.

Benefits

Competitive Compensation

Supportive Work Culture

Professional Development Opportunities

Qualifications

• 5+ years supporting C-suite executives or similar high-level roles.
• Strong organizational, communication, and problem-solving abilities.

Responsibilities

• Manage calendar and meeting schedules for the CEO.
• Assist with project management and marketing event planning.

Skills

Organizational Skills

Communication Skills

Problem-Solving Abilities

Microsoft Office Suite

Google Workspace

Education

Post Secondary Certificate in Business Management

Diploma in Business Administration

Tools

Microsoft Office Suite

Google Workspace

Job description

Executive Assistant to the CEO - Cardon Group Inc.

Employment Type : Full-Time

Experience Level : Executive Support

About Cardon Group :

Cardon Group is a diversified company with a portfolio supporting clients across the energy value chain. Our approach is to allow our operating entities to focus on their technical expertise and brilliance and lessen the burden of day-to-day corporate services. We also act as a vessel for smaller businesses to grow. Through the delivery of professional services, we take a company's idea, formulate a strategic growth plan, and provide corporate services to help them achieve their objectives.

Our foundation is to help businesses grow, by delivering the best in professional services. We employ experts in the fields of people services, corporate finance, information technology, and corporate management to develop and implement strategies that align with our partners goals. We are strategic in that we build a path tailored to each of our clients and partners, leveraging decades of experience to prove our solutions realize success.

Role Summary :

The Executive Assistant will support the CEO in achieving Cardon Group's strategic goals. The role involves managing a blend of corporate tasks and personal duties. The ideal candidate will have a sharp business acumen, flexibility, and strong organizational skills to help streamline daily operations and assist in balancing personal and professional commitments.

Key Responsibilities :

Corporate Support (70%)

• Calendar & Meeting Management : Schedule and coordinate meetings, manage appointments, and prepare materials for executive presentations.
• Communication Handling : Draft, review, and prioritize emails and correspondence; ensure timely responses on behalf of the CEO.
• Project Assistance : Assist with project management, track deadlines, and follow up on action items as required.
• Marketing & Event Planning : Organize and coordinate executive and team events, conferences, and business functions.

Personal Support (30%)

• Household Management : Coordinate personal appointments, home maintenance schedules, and family-related activities as needed.
• Errand Management : Assist with personal shopping, errands, and other general tasks to maintain a seamless daily routine.
• Travel Arrangements : Handle all travel planning including accommodations, activities, and transportation.
• Financial Administration : Track personal expenses and reconcile statements, assisting with budget management and expense reports.

Qualifications :

• Minimum of 5 years supporting C-suite executives or similar high-level roles.
• Post Secondary Certificate or Diploma in Business Management or Admin, a definite asset
• Strong organizational, communication, and problem-solving abilities; high proficiency in Microsoft Office Suite and Google Workspace.
• Attributes : Discretion, professionalism, trustworthiness, and the ability to handle confidential information with sensitivity.

Why Join Us?

Cardon Group offers a collaborative and supportive work culture with competitive compensation and benefits. This role provides an exciting opportunity to partner closely with a dynamic CEO, contribute to high-level projects, and play an integral role in driving both the company's and the CEO's personal goals forward.