Administrative Assistant

Stantec; Calgary; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player seeks a detail-oriented Administrative Assistant to support a dynamic team in a Geotechnical Laboratory. In this exciting role, you will ensure smooth daily operations, manage correspondence, and maintain organized filing systems. Your strong organizational skills and attention to detail will be vital in supporting the team and enhancing office efficiency. Join a company that values collaboration and innovation, and make a meaningful impact in a role that offers variety and growth. This is a fantastic opportunity to contribute to projects that matter while developing your career in a supportive environment.

Benefits

Health, dental, and vision plans

Well-being program

Health care spending account

Wellness spending accounts

Employee stock purchase program

Tuition reimbursement

Paid time off

Qualifications

• Strong work ethic and excellent organizational skills required.
• Experience in fast-paced environments with tight deadlines.

Responsibilities

• Prepare and format correspondence, reports, and proposals.
• Maintain organized filing systems and manage project records.
• Support onboarding processes and assist with timecard submissions.

Skills

Microsoft Office Suite

SharePoint

Adobe Acrobat

Critical Thinking

Problem Solving

Interpersonal Skills

Organizational Skills

Attention to Detail

Education

Post-secondary education in Business

2 years of professional office experience

Tools

Microsoft 365

Job description

Administrative Assistant - ( 250001OP )

Description

Grow with the best.Bring your passion, organization, and drive to a team that delivers operational excellence every day.With over 22,000 team members across 400 locations worldwide, Stantec brings together diverse backgrounds, talents, and expertise to make our company—and each other—stronger.

At Stantec, you’ll put your skills to work on projects that truly matter. You’ll collaborate with top talent, grow professionally, and make a real impact—for our clients, our communities, and the world we share. Join a team that’s got the environment down to a science.

Your Opportunity

We are looking for a detail-oriented, proactive Administrative Assistant to join our team at our Geotechnical Laboratory. You’ll play a key role in keeping our office running smoothly, supporting a dynamic team, and ensuring that daily operations are efficient and well-organized. If you’re someone who is a multitasker, loves supporting others, and enjoys variety in your day, we’d love to meet you!

Your Key Responsibilities

As an Administrative Assistant, you’ll play a vital role in supporting the success of your team and ensuring smooth daily operations. Your responsibilities will include:

• Preparing and formatting correspondence, reports, forms, and proposals—applying company templates and customizing as needed
• Maintaining well-organized internal filing systems and managing project archives and records
• Creating and updating personnel resumes and project profiles on internal platforms
• Supporting general office functions—maintaining supplies, health and safety equipment, and assisting with procurement
• Coordinating meeting agendas, scheduling, and organizing external training sessions
• Assisting staff with weekly timecard submissions and approvals
• Supporting the onboarding process for new hires and employee transitions
• Ensuring alignment with company policies, procedures, and standards
• Serving as the Office Safety and Environment Coordinator (OSEC)—supporting HSSE training, participating in Joint Health and Safety Committee meetings, and being a go-to resource for local office HSSE activities
• Taking on additional administrative duties as needed
  
  

Qualifications

Your Capabilities and Credentials

• We’re looking for a motivated and detail-oriented professional with a strong work ethic and excellent organizational skills. The ideal candidate thrives in fast-paced environments and is committed to delivering high-quality work—even under tight deadlines. You bring:
• Experience in high-demand, fast-paced settings, with the ability to quickly adapt to evolving programs and processes
• Strong critical thinking and problem-solving abilities
• High proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), SharePoint, and Adobe Acrobat (Reader/Writer)
• Experience with Microsoft 365 considered a strong asset
• Excellent interpersonal and communication skills—capable of managing multiple priorities and time-sensitive deliverables
• Strong written and verbal communication, with proven editing and formatting skills
• Meticulous attention to detail, with experience in proofreading and document production
• Ability to work independently and collaboratively within a team environment
• Advanced proficiency in general office systems and procedures
• Familiarity with health and safety administration and protocols is an asset
• A general interest in geotechnical/civil engineering or construction is also considered an asset
  
  

Education & Experience

• Post-secondary education in Business, Business Administration, or a related field—or equivalent professional experience
• Minimum of 2 years of experience in a professional office environment
  
  

This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : Canada-Alberta-Calgary

Organization : BC-1233 EnvSvcs-CA GeoTech West

Employee Status : Regular

Job Level : Entry Level

Travel : No

Schedule : Full-time

Job Posting : Apr 25, 2025, 2:41:17 PM

Req ID: 250001OP

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans