Administrative Assistant

Mount Royal University Career Services; Calgary; Hybrid; CAD 49,000 - 64,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide essential support to the Office of Research, Scholarship and Community Engagement. This role involves managing communications, coordinating content for digital platforms, and ensuring smooth administrative operations. The ideal candidate will have strong organizational and writing skills, with experience in a post-secondary environment. This position offers a unique opportunity to contribute to a vibrant academic community while enjoying a hybrid work model and a competitive salary. If you're passionate about supporting educational initiatives and thrive in a collaborative environment, this role is perfect for you.

Benefits

Paid Vacation

Winter Holiday Closure

Personal Days

Free Recreation Centre Membership

Health and Dental Benefits

Pension Plan

Disability Benefits

Qualifications

• Three years of related experience in a post-secondary environment.
• Strong writing skills for various platforms including reports and newsletters.

Responsibilities

• Provide administrative support to the Office of Research.
• Coordinate content for web and social media platforms.
• Develop communication strategies and manage newsletters.

Skills

Administrative Support

Communication Skills

Content Creation

Social Media Management

Project Management

Education

Bachelor Degree or Equivalent

Tools

Google Calendar

Content Management Systems (CMS)

Smartsheet

Job description

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Job Title

Administrative Assistant

Job Type

Conditionally Funded Term

Union

MRSA

Position Classification

SAD06 Administrative Services VI

Salary Grade

$49,774.00 - $63,004.00

FT or PT

Full-time

Hybrid Work

This position is eligible

Position End Date (if applicable)

6/15/2028

Location

MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)

About This Position

::

About The Office Of Research, Scholarship And Community Engagement

The Office of Research, Scholarship and Community Engagement (ORSCE) is dedicated to helping research and scholarly activity from beginning to end. The ORSCE office motto for researchers is "see us early, see us often".

ORSCE fosters a culture of scholarly inquiry on campus for the betterment of the broader community. Some of our activities include: Assisting with the development of research ideas; Providing information on sources of project funding; Conducting workshops on facets of research, scholarship and community engagement; Improving grant application success through support from internal and external experts; Facilitating collaborative and interdisciplinary programs of research; Administering grants and awards; Overseeing and supporting a diverse collection of scholarly institutes; Communicating and celebrating research and scholarship of the MRU community.

About The Role

Reporting to the Director, Office of Research, Scholarship and Community Engagement this position is accountable for providing administrative and communications support to the Associate Vice President Research, Scholarship and Community Engagement, and to the Office of Research, Scholarship and Community Engagement (ORSCE).

This is a conditionally funded limited term position, commencing June 16, 2025 and ending June 15, 2028.

Responsibilities

Responsibility 1 (50%) Administrative support to the ORSCE and AVP RSCE:

• Handle a range and variety of inquiries (phone/in-person/email) by responding directly or referring as appropriate.
• Apprise faculty of deadlines, projects, requests for committee membership, etc.
• Communicate to faculty and undergraduate students research and scholarship grants, activity and opportunities.
• Write and circulate routine inter-faculty communications including notices of meetings, reminders of appointments etc.
• Schedule meetings using Google Calendar and secure in person locations as well as virtual technology access as needed.
• Work with Marketing Communications and various faculties to plan and organize events.
• Prepare special reports and summaries as well as prepare correspondence for President/and Provost signature as necessary.
• Format, produce and distribute a variety of written correspondence and documents from rough drafts and verbal directions.
• Take and transcribe minutes for committees chaired or co-chaired by the AVP RSCE or the Director ORSCE and others as required. Prepare and distribute action items arising from business discussed at meetings as appropriate.
• Ensure committee memberships are current. Advertise/request new members and prepare letters for new/outgoing members.
• Arrange equipment/computer accounts/phones for new employees.
• Coordinate the purchase and maintenance of all equipment, furniture and office supplies for the office.
• Arrange travel, transportation and accommodations as required for ORSCE and AVP RSCE as needed.
  
  

Responsibility 2 (25%) Coordinates content creation for web, print, and social media:

• Coordinates the development and deployment of content for the ORSCE’s website and social media accounts including monitoring, updating, posting, and responding on channels as appropriate, and within defined parameters.
• Liaises with the University’s Social Media Strategist to ensure content on ORSCE social media channels aligns with University strategy, policy, and guidelines.
• Collaborates with individuals in ORSCE to ensure content on the website reflects current initiatives, priorities, programming, and services, and consults on website navigation, structure, and organization to ensure content is conveyed efficiently and effectively.
• Writes materials to meet the goals of ORSCE projects, using different writing styles appropriate to the platform or medium.
• Ensure digital and print content aligns with University-wide guidelines and policies
  
  

Responsibility 3 (25%): Collaborates in developing ORSCE’s communication strategy and execution:

• Coordinates bi-weekly electronic newsletter
• Plans communications strategies and approaches for projects and initiatives.
• Compiles information in response to requests for information from, but not limited to, senior leadership, faculty, administrators as well as external organizations.
• Creates campaigns that make use of multiple communication tools (signage, website and social media) to achieve strongest impact
• Liaises with MRU Marketing and Communications to stay current and informed about University marketing and communications strategies and priorities, including the brand.
• Works with the ORSCE Leadership team and members of the MRU Marketing and Communications team to develop strategies for communicating services and programming, including determining what areas need to be marketed, specify the marketing activities and identify the audiences for each marketing activity.
• Partners with the Marketing and Communications Strategist on projects and initiatives and for consultation and/or leadership as appropriate and required.
  
  

Other duties as assigned.

Qualifications

• Three or Four Year Bachelor Degree or Equivalent
• Minimum of three years of related experience, preferably in a post-secondary environment.
• An understanding of the university research environment.
• Strong communication skills for working with different stakeholders to gather information and feedback.
• Strong writing skills with experience creating content for different platforms (e.g. annual reports, newsletters, websites, social media) and understanding the tone and style appropriate for each medium.
• Familiarity with project management tools such as Smartsheet.
• Prior experience with content management systems (CMS) such as Cascade for updating and managing website content
• Experience in managing social media accounts (e.g., Facebook, Twitter, Instagram, LinkedIn) and understanding of social media best practices for engagement.
• Familiarity with university or institutional policies regarding branding, communication, and digital content.
  
  

Salary: $49,774.00 - $63,004.00 per annum.

Closing Date: May 09, 2025

A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).

We encourage all qualified applicants to apply, however, Canadian citizens, permanent residents and others currently legally authorized to work in Canada will be given priority. Please note only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page.

If you require accommodation to participate in the recruitment process, please notify [e-mail] and we will work together on your accommodation request.

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. MRU also boasts one of Canada's elite Aviation Accreditation Board International (AABI) accredited programs. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan.

What We Offer

Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions. At MRU, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.

Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. MRU offers a competitive total compensation package including learning/training paid by employer, paid vacation, winter holiday closure, personal days and a free membership in our fully equipped recreation centre. Positions over six months may also be eligible for health and dental benefits, pension, health and personal spending accounts, and disability benefits.

Our campus offers the convenience of a full medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, fitness classes, climbing, aquatics, sports, tournaments and certifications for students, employees and the public.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

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