Executive Assistant & Office Operations Lead

Nurse Next Door; Mississauga; On-site; CAD 58,000 - 65,000; Full time

Benefits offered by this job

Company Health Spending Account

Job summary

Nurse Next Door in Mississauga is seeking an organized Office Administrator and Executive Assistant to support the Principal, Managing Director, and Care Designers. The role combines office operations, finance tasks, and caregiver recruitment, in a paperless, tech-enabled environment.

You will be the first point of contact for clients, families, and vendors, ensuring a welcoming and professional experience in person and over the phone.

Qualifications

• Experience in office administration and executive support across a busy office environment.
• Strong client, family, and vendor communication skills, including telephone etiquette.
• Experience supporting senior leaders and handling confidential communications.
• Invoicing, expense administration, payroll support, and bookkeeping coordination experience.
• Excellent written and verbal communication, organization, and attention to detail.
• Comfort with paperless, digital records and cloud-based filing systems.

Responsibilities

• Greet and assist clients, families, Caregivers, and visitors with professionalism.
• Oversee day-to-day office operations and coordinate vendor relationships.
• Manage electronic records, payroll-related data, and financial administration tasks.
• Support executive calendars, emails, and meeting logistics.
• Assist with caregiver recruitment and onboarding processes.

Skills

Office administration

Executive support

Communication

Payroll & bookkeeping coordination

Invoicing & expense management

Paperless workflows

Microsoft Office / Google Workspace

Recruitment coordination

Customer service

Tools

Microsoft Office / Google Workspace

Job description

Nurse Next Door in Mississauga is seeking an organized Office Administrator and Executive Assistant to support the Principal, Managing Director, and Care Designers. The role combines office operations, finance tasks, and caregiver recruitment, in a paperless, tech-enabled environment.

You will be the first point of contact for clients, families, and vendors, ensuring a welcoming and professional experience in person and over the phone.