Executive Assistant & Office Manager: Strategic Support

Mi'kmaq Confederacy of Prince Edward Island; Charlottetown; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary

Quality benefits

Generous vacation

Job summary

The Mi’kmaq Confederacy of PEI is seeking an Executive Assistant and Office Manager to support the Executive Director, manage calendars, prepare minutes, and coordinate records for the Assembly and committees. The role requires strong communication, confidentiality, and cross-cultural sensitivity in a collaborative Indigenous environment.

As part of MCPEI, you will handle travel arrangements, meeting notices, agendas, and minutes, while maintaining a robust records system and providing essential

Qualifications

• Completion of a recognized administration professional/office studies program and/or related degree.
• 3+ years related administrative experience at a senior management level.

Responsibilities

• Schedule meetings and travel arrangements for the Executive Director, and prepare letters, minutes, briefing notes and reports.
• Liaise with staff, the Epekwitk Assembly of Councils and other stakeholders as necessary.
• Maintain and establish an appropriate records management system for executive related documentation.
• Schedule and arrange meetings, record and disseminate meeting minutes, and prepare and disseminate resolutions.
• Provide executive support to Senior Leadership Team and assist with funding proposal submissions and processing claims.
• Assist Accounts Payable with data entry and record keeping as required.
• Manage corporate records for the Assembly and related Committees; oversee records retention.
• Support the ED in determining action items and following up with senior management on deliverables.

Skills

Executive support

Calendar management

Minutes & reports

Cross-cultural comms

Confidential handling

Independent work

Stakeholder liaison

Team coordination

Education

Administration/office studies program or related degree

Tools

Microsoft 365

Microsoft Outlook

Job description

The Mi’kmaq Confederacy of PEI is seeking an Executive Assistant and Office Manager to support the Executive Director, manage calendars, prepare minutes, and coordinate records for the Assembly and committees. The role requires strong communication, confidentiality, and cross-cultural sensitivity in a collaborative Indigenous environment.

As part of MCPEI, you will handle travel arrangements, meeting notices, agendas, and minutes, while maintaining a robust records system and providing essential